The Augusta Webster, MD, Office of Medical Education is an educational unit within the Feinberg School of Medicine and is under the leadership of John X. Thomas, Ph.D., Sr. Associate Dean for Medical Education. Within the AWOME several units exist. This position resides in Medical Education and Faculty Development.
Under general direction of the Senior Associate Dean for Medical Education, has administrative oversight for developing, executing and monitoring curricular initiatives and support for the M1—M4 curriculum managed by the Augusta Webster, MD Office of Medical Education. This includes managerial responsibility for overseeing curriculum support and evaluation, supervising curriculum coordinators and providing ongoing assessment of services for continuous improvement.
The Senior Curriculum Coordinator must have a high level of understanding of the curriculum and the ability to problem solve and make sound decisions. Liaise with the Pre-Clinical Curriculum Manager regarding curricular matters and the Administrative Director regarding financial, personnel and administrative matters.
This position supervises 5 full time employees.
Principal Accountabilities / approx. percentage of time spent:
- Day-to-Day Oversight of M1-M4 Curriculum: Under general direction of the Senior Associate Dean, oversee and contribute to the development and enhancement of the day-to-day implementation of the M1-M4 curriculum managed by the Augusta Webster, MD Office of Medical Education. Responsibilities include facilitating the recruitment of faculty and the timely development of course schedules and their distribution to all relevant parties. Ensure that the Curriculum Coordinators produce quality and accurate printed and electronic curriculum materials for students and faculty, and facilitate the transmission of evaluation data and correspondence to faculty and students. Oversee the resolution of curriculum-related logistical problems encountered by staff, students and faculty (e.g. time conflicts, facilities issues, student issues etc.). Act as a resource for Clerkship Coordinators and Clerkship Directors including training and problem-solving for Blackboard, coordinating the fingerprinting for students to go to the VA hospital and occasional assistance with exams.
- Communicate both in writing and in person with faculty, staff and students to provide information related to the planning, implementation and improvement of the curriculum. Develop and implement procedures and initiatives related to improving the curriculum. Oversee the preparation, grading and review of exams by coordinators and monitor the progress and proceedings of the student and faculty reviews. Assist in the collecting and analyzing of educational assessment data and in the curriculum review process, handling sensitive information in a discrete fashion. Monitor support provided by coordinators to students, faculty and staff and identify ways to improve services; implement and evaluate changes. Arrange for and conduct training sessions, meetings, planning sessions and debriefings with coordinators and other key individuals. Assess and distribute work load on an ongoing basis and ensure course coverage by coordinators daily, during peak periods and staff vacancies; participate in the coordination of the curriculum as needed. Manage the data entry of faculty teaching hours for use by NUFSOM senior administration in the annual distribution of approximately 5 million dollars. Keep Senior Associate Dean, Assistant Dean and Administrative Director informed regarding changes in teaching assignments, particularly when changes in leadership occur. Liaise with the Administrative Director regarding the development, management and monitoring of course budgets and a variety of financial matters. Collaborate with staff and faculty in Student Programs, the Office of Minority and Cultural Affairs and other offices and departments as required to insure optimal implementation of curriculum. (65%)
- Work closely with the Senior Associate Dean on new curricular initiatives. Identify and communicate issues and concerns regarding the curriculum, students, faculty and staff. Provide administrative support to high-level committees chaired or supported by the Senior Associate Dean and communicate with department chairs and administrators, clerkship, course and center directors as requested. Create and assist in analyzing reports and data summaries. Collaborate with the Senior Associate Dean of Medical Education on special projects such as development and implementation of policies and procedures. (20%)
- Oversee personnel matters related to the coordinators from interview to separation from the University, liaising with Senior Associate Dean and Administrative Manager as needed. Responsibilities include reviewing resumes, interviewing candidates, making recommendation for hire, checking references and completing various Human Resources paperwork. Effectively train, supervise, develop and evaluate staff. (10%)
- Other Duties as requested by supervisor. (5%)
- Bachelor’s Degree required and 5+ years progressive experience, preferably in an academic environment that includes working with students; 3-5 years administrative experience desired, preferably in an academic environment.
Work experience must demonstrate:
- Experience in significantly contributing to the development and enhancement of a curriculum serving a diverse student population across gender, ethnic and cultural lines, including executing and evaluating the day-to-day implementation of a comprehensive educational program across a continuum; advanced skill in identifying and interpreting problem situations and initiating sound decisions regarding curriculum options consistent with practices, policies and resources.
- Ability to successfully function with a high degree of independence and meet strict deadlines on an ongoing basis; successful project management and delivery of multiple simultaneous projects.
- Excellent communication skills (written and verbal); advanced ability to compose and edit routine and complex communications and documents for different audiences; a willingness to listen and consider multiple points of view and to respond in a prompt and rational manner in stressful situations; ability to interpret and concisely communicate policies and procedures to individuals that must adhere to and/or enforce same; ability to deliver unpleasant news in a mature and professional manner.
- Ability to maintain strictest standards regarding sensitive and confidential information and to disseminate information in a professional manner to authorized recipients.
- Ability to provide data and assist with preparation and implementation of budget; manage resources by regularly monitoring expenditures and account balances.
- Proven ability to lead; strong experience in managing support staff and all aspects of human resources issues and experience in team building and leadership.
- Highly-proficient computer skills, including MS Office, data-base programs and the ability to create/edit web page information.
Professional business attire and demeanor is required. Professional communication with students, staff, senior members of the administration and faculty of FSOM is expected at all times. Assist in creating an environment that ensures that the needs of the students are met.
Preferred Qualifications / Competencies:
- 1+ years financial experience preferred.
- Knowledge of the medical school curriculum and environment desired.
- The ability to create/edit web page information in Site Executive.
- Experience with Blackboard (course management system).
As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.
Northwestern University is an Equal Opportunity Affirmative Action Employer