Secretary (Office Automation)
Department Of Justice - Providence, RI

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If you are looking for an exciting and challenging career, this is the position for you! With a diverse and talented workforce of over 100,000 men and women, Justice leads the Nation in ensuring the protection of all Americans while preserving their constitutional freedoms. You will be part of a dedicated team helping to enforce Federal criminal and civil laws that protect life, liberty and the property of citizens.

The United States Attorneys Office is a great place to work. The Department of Justice ranked #11 out of 33 large Federal cabinet agencies and the Executive United States Attorneys Office/United States Attorneys Offices ranked #17 out of 240 agency subcomponents in a study, "The Best Places to Work in the Federal Government, 2011 Ratings" published by the Partnership for Public Service. See www.bestplacestowork.org .

For more information on the Department of Justice and the United States Attorneys Offices, visit http://www.justice.gov/usao/ .

As needed, additional positions may be filled using this announcement.

To view the entire announcement, including instructions on how to apply, click on tabs above.

KEY REQUIREMENTS

You must be a U.S. Citizen or National.

Background investigation, credit check, and drug test required.

You must be registered for Selective Service, if applicable.

DUTIES:
At the full performance level, you will support Assistant United States Attorneys (AUSA) by providing a variety of administrative and office support services. If selected, you will receive formal and/or on-the-job training as needed.

Duties include:
Schedules appointments and conferences without prior approval and sees that the supervisor is fully briefed on the matters to be considered;
Receives and reads incoming correspondence and reports, screening those items which can be handled personally;
Actions taken include drafting replies to general inquiries not requiring a technical knowledge of the program;
Receives telephone calls and visitors, screening those which can be handled without help;
Composes a variety of written material. Such material varies in subject and format, but typically requires drafting appropriate correspondence that reflects the supervisor’s policies and special interests;
Makes travel arrangements for the supervisor. Secures accommodations and maintains contact while the supervisor is in a travel status; and
Produces a variety of written documents utilizing varied and advanced functions in one or more types of office automation software.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Travel Required: 2-3 times per year.

QUALIFICATIONS REQUIRED:
GS-6: To be eligible at the GS-6 level, you must have at least one year of specialized experience equivalent to the GS-5 level.
Specialized experience is defined as experience performing various non-routine administrative assignments, e.g., preparing written responses to incoming mail based on knowledge of an organization’s mission and knowledge of a supervisor’s views and priorities; furnishing requested information concerning pending and closed matters, functions and general procedures of the office; Producing a variety of written documents utilizing varied and advanced functions in one or more types of office automation software.

GS-7: To be eligible at the GS-7 level, you must have at least one year of specialized experience equivalent to the GS-6 level.
Specialized experience is defined as experience advising and instructing staff concerning such matters as directives, reports, correspondence, and telephone procedures; Reading outgoing correspondence for procedural and grammatical accuracy; Producing a variety of written documents utilizing varied and advanced functions in one or more types of office automation software.

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)

If selected, you may be required to complete a one year probationary period.

You must meet all qualification requirements upon the closing date of this announcement.

HOW YOU WILL BE EVALUATED:
Your application will be evaluated and rated under DOJ’s Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If it is determined you meet minimum qualification requirements, your application will then be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified Within these categories, applicants eligible for Veterans' Preference will receive selection priority over non-veteran preference eligibles.

You will be rated on the following Competencies :
Self Management: Sets well-defined and realistic personal goals; monitors progress and is motivated to achieve; manages own time and deals with stress effectively.
Technical Competence: Knowledge of how to perform one=s job. Refers to specialized knowledge that is acquired through formal training or extensive on-the-job experience.
Manages and Organizes Information: Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods.
Decision Making: Specifies goals and obstacles to achieving those goals, generates alternatives, considers risks, and evaluates and chooses the best alternative in order to make a determination, draw conclusions or solve a problem.
The Occupational Questionnaire will take you approximately 20 minutes to complete. To preview the Occupational Questionnaire, click the following link View Assessment Questions

BENEFITS:
Payment of relocation expenses will not be authorized.
T he Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. This link provides an overview of the benefits currently offered to Federal employees: http://www.usajobs.gov/EI/benefits.asp#icc .

OTHER INFORMATION:
Interagency Career Transition Assistance Plan (ICTAP) - The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/ctap/index.asp

Career Transition Assistance Plan (CTAP ) - The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: http://www.opm.gov/ctap/index.asp .

Veterans' Preference - If you are entitled to Veterans' Preference, you must indicate the type of preference you are claiming in your application and submit the appropriate documentation, as specified below.

•In order to verify your Veterans' Preference entitlement, please submit a copy of the Member Copy 4 of your DD-214 (Certificate of Release or Discharge from Active Duty); official statement of service from your command if you are currently on active duty; or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that shows your military service was performed under honorable conditions.
•In addition, if you are a disabled veteran, a Purple Heart recipient, or widow/widower if a veteran, the spouse of a disabled veteran or the natural mother of a disabled or deceased veteran, you must submit a signed and dated Standard Form (SF) 15, "Application for 10-Point Veteran Preference," and the other required documentation identified on the reverse side of the SF-15 to support your preference claim.

Selective Service : If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See www.sss.gov .

Reasonable Accommodation Statement : Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

EEO Statement: The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, status as a parent, genetic information, disability, age, membership or nonmembership in an employee organization, or on the basis of personal favoritism.

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