Under the direct supervision of the Senior Vice President & General Counsel, the Executive Administrative Assistant is responsible for providing secretarial support to the Sr. Vice President & General Counsel, and Risk Management Departments. Job Duties:
Provides administrative and secretarial support to the Sr. Vice President & General Counsel and to the Legal and Risk Management Departments including telephone duties and customer service, ordering office supplies and opening and distributing mail.
Maintains daily schedule for Sr VP & General Counsel, Legal Department attorneys and Risk Management personnel, including scheduling of meetings and the Legal/Risk Management Conference Room schedule.
Maintains Legal and Risk Management Department files, both paper and electronic, including Legal Security Files. Maintains and updates in-house legal reference materials.
Processes time sheets/payroll for Legal and Risk Management Departments.
Follows up on insurance carrier survey recommendations to ensure implementation and compliance.
Takes meeting minutes and notes as directed by Sr VP & General Counsel, Legal Services. Processes Department dictation.
Processes claim reporting under direction of the Director, Risk Management.
Supervises activities of Risk Management Department secretary.
Qualifications: Minimum Qualifications:
High school graduate or equivalent.
Associate's degree in secretarial science, business or related field preferred.
Three years secretarial experience.
Legal experience preferred.
Proficient in the use of Microsoft Office software, including Access, Excel and Word.
Proficiency in keyboarding validated by the completion and results of the alphanumeric and/or 10-key tests administered in Human Resources.
Excellent verbal and written communication skills.
Excellent organizational skills with the ability to work on multiple tasks/projects and meet deadlines.
Akron General Health System - 20 months ago