Director Contract Compliance
Metropolitan Transportation Authority - Manhattan, NY

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Job Information

JOB TITLE: Director of Contract Compliance
DEADLINE: November 28, 2012
LOCATION: 333 West 34th Street
SALARY : Min: $89,663 Mid: $112,079
DEPT/DIV: Business Service Center/Procurement
SUPERVISOR: Chief Procurement Officer Procurement / BSC

Summary

Under direction of the Chief Procurement Officer, with latitude to exercise independent judgment, action and decision making, the Director is responsible for planning, organizing, directing and controlling all procurement policies and procedures; procurement related activities; managing the Internal Control Program; developing and managing responses to MTA Audit and the MTA Office of Inspector General reports; coordinating and preparing M/WBE Program reports.

Responsibilities

Plan, implement, guide and train personnel in the clarification of policies and procedures that support acquisition strategies of all materials, supplies and services, and joint procurements. Provide assistance to the Chief Procurement Officer in policy-making decisions.
Draft, maintain and update the Procurement Department's procedures for the administration of contract and purchasing activities, such as soliciting, processing and awarding bids, RFPs and modifications. Recommend and implement procedure changes/business practices to improve procurement practices.
Coordinate the preparation of the monthly MTA Board procurement package.
Assist in the administration of the department's Internal Control Program to monitor compliance with procurement procedures. Conduct internal control audits which include the review of procurements for conformance to procurement procedures and review work of Procurement personnel for compliance with established rules and guidelines. Evaluate the adequacy and effectiveness of internal controls. Record findings in Internal Control Test Records.
Initiate, draft and implement changes to standard documents based on new/revised statutes, MTA All-Agency Procurement and Services Guidelines, Law Department recommendations, All Agency policies and MTA Audit Department recommendations.
Prepare CPOC and M/WBE reports for MTA DDCR. Coordinate responses to DDCR information requests.
Interface and coordinate audits with outside audit departments. Research and resolve issues identified in MTA audit reports. Investigate audit findings and prepare responses to MTA Audit recommendations.
Conduct negotiations to settle outstanding audit issues with consultants. Recoup overbillings from Consultants based on interim and final audits conducted by MTA Audit Services.
Project manage social compliance audit contract. Authorize audits on garment manufacturers to be awarded contracts for compliance with local labor laws and regulations.
Review the monitoring reports from IPSIGs and distribute them to appropriate B&T personnel.
Oversee the research of and coordinate responses to Freedom of Information Law requests.
Administer the final closeout of contracts.
Prepare and maintain department OTPS budget.
Support, manage and guide Procurement personnel during negotiations, as required - performance of cost/price analysis (e.g. evaluate overhead rates, analyze cost/price data) and price negotiations.
In the temporary absence of the Chief Procurement Officer, perform the duties of that position and execute ad-hoc duties as may be requested.

Qualifications

Required Qualifications
Ability to design, develop and bring projects to timely and successful conclusion
Ability to interact with local, state and federal officials
Strong interpersonal and communications skills, both verbal and written
In depth negotiation skills
Strong problem-solving skills
Leadership and teambuilding skills
Demonstrated experience managing competing priorities
Familiarity with business process review, functional analysis
Experience managing in a controlled budgetary environment

Preferred Qualifications
Working knowledge of PeopleSoft
A minimum of three (3) years of experience working with MTA's All-Agency Procurement and Responsibility Guidelines or a minimum of three (3) years of experience working with another public Authority (or federal/state/city entity) and one (1) year of experience working with MTA's All-Agency Procurement and Responsibility Guidelines.
Experience in managing internal audits and drafting procurement procedures.
Ability to think and work autonomously, exercise sound judgment, and apply critical thinking skills.
Excellent supervisory skills including the ability to lead a team.

Education and Experience

Required Education and Experience
Bachelors Degree and ten years of full-time experience in purchasing, procurement, contract administration or a related field, with a minimum of 5 years in a managerial or supervisory capacity; or

Masters Degree and five years of full-time experience in purchasing, procurement, contract administration or a related field, with a minimum of 2 years in a managerial or supervisory capacity.

Possession of an acceptable professional procurement certification may be substituted for up to one year of full-time experience described in 1 or 2 above.

How To Apply

Qualified applicants can submit an online application by clicking on the 'APPLY NOW' button from either the CAREERS page or from the JOB DESCRIPTION page.

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Equal Employment Opportunity

MTA is an Equal Opportunity Employer.

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