Human Resources Assistant
American Engineering Testing, Inc. - Saint Paul, MN

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NOTE: The following job description is not intended to be interpreted as all inclusive of the duties, requirements and qualifications of the titled position.


Under general supervision, performs administrative duties in the human resources department. Provides quality level support to the human resources department and to serve as a point of contact for employees in human resource related matters.


o Assists department in carrying out various human resources programs and procedures for all company employees.

o Collects paperwork required to place employee on payroll and establishes personnel file.

o Maintains personnel files in compliance with applicable legal requirements.

o Provides orientation for new employees on company culture, documents and basic procedures .

o Assists in overseeing effective onboarding experience for all new hires.

o Processes personnel action forms and assures proper approvals; disseminates approved forms.

o Keeps employee records up-to-date by processing employee status changes in timely fashion.

o Maintains Human Resource Information System records and compiles reports.

o Heavy data entry of information.

o Monitor HR inbox for employee requests.

o Maintains database of employee certifications.

o Assists in hiring process by scheduling interviews, conducting reference checks and handling pre-employment screening.

o Participation in interviews when appropriate.

o Assists with random drug testing program and ongoing testing requirements.

o Helps to monitor performance appraisal process.

o Assists with benefit enrollment and administration.

o Assists with maintaining company organizational charts.

o Assists with event planning when applicable.

o Performs duties with professionalism.

o Performs other related duties as required and assigned.


o Requires prior knowledge of principles and practices of human resources.

o Requires high degree of professionalism.

o Extensive knowledge of computer software (Microsoft Office) and HRIS systems.

o Knowledge of office administration procedures.

o High degree of attention to detail in composing, typing and proofing materials, collection of data, maintaining files, establishing priorities and meeting deadlines.

o Excellent spelling, grammar and written communication skills.

o Excellent telephone and oral communication skills.

o Ability to maintain a high level of confidentiality and utilize discretion.

o Ability to research and remain compliant with employment laws.

o Must be responsive to both internal and external customer needs.


o Associate degree in Human Resources or related discipline or equivalent experience.

o Experience with HRIS system preferred

o Recruitment experience preferred.

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