Chevron is one of the world's leading energy companies, with approximately 60,000 employees working in countries around the world. We explore, produce and transport crude oil and natural gas; refine, market and distribute fuels and other energy products; manufacture and sell petrochemical products; generate power; and develop future energy resources, including biofuels and geothermal energy.
Chevron Downstream and Chemicals is accepting online applications for the position of Human Resources Assistant located in San Ramon, CA through January 20, 2012 at 11:59 p.m. (EST).
The HR Assistant position reports to the Downstream & Chemicals (DS&C) HR Manager for North America, and provides support to the DS&C North America HR Team and HR Manager, along with the DS&C HR Manager for the Americas. The HR Assistant position works in partnership with two other HR Assistants on the DS&C North America HR team.
This position requires the ability to discreetly and routinely handle confidential information. Behaviors and attributes that will lead to success include initiative, attention to detail, prioritization, ability to work in a fast pace and changing environment, strong customer-focus and interpersonal skills, high-quality, error free work products and knowledge of HR reporting resources.
Responsibilities for this position may include but are not limited to:
Generate regular and ad hoc reports from various Chevron HR systems (EPH, SAP/BI, GTMIS, etc.)
Data/reports include, but are not limited to, org. data, GTMIS, diversity, service dates, headcount, vacation/loss time, PMP, 3x3, CDPs, NTC/SLD workshop completion, FLF/CLF/CHAMP nominations, expat/payroll transfer/immigration/visa, CEEL, and others.
Support for HR Data Quality initiative and other data clean-up. Regularly monitor data for accuracy and request & coordinate updates to maintain data integrity to accurately reflect the constantly changing organization. Data validation support for AAP reports and Pay Determination.
Request & coordinate organization/position updates for HRBPs’ select leaders.
Gather and consolidate information for succession planning and other talent management processes.
HR Support for DS&C North America HR
Pay Determination Tool (PDT) support
Research & answer routine HR questions for employees and supervisors (e.g. I-9 form completion, timekeeping, payroll, etc), directs employees to web information, HR Service Center or HR Shared Services as appropriate; or refer issue to HRBP or HR Manager.
Works with payroll and HRIM to update hourly rates for represented employees.
Participation in various networks/committees (HR Admin/Asst group, CEEL, BI Network, etc.)
Salary change reports for managers (generate & help distribute).
Administrative Support for Americas HR
Scheduling & logistics (e.g. teleconferences, agendas, and binders preparation)
Supply ordering, Pcard administration
Shared drive and Share Point document management
Retrieves personnel files
Compose and update business correspondence, as appropriate
Edits/prepares reports and presentations as requested/needed.
Back up to other HR Assistants as required
Other projects as directed
Standard and 9/80 schedules available
Three years work experience in HR and/or Administrative assistant field;
Demonstrated understanding of basic Chevron HR products, services, policies, and practices and/or where to obtain information;
Demonstrated practice of absolute confidentiality.
Demonstrated experience at gathering data using SAP HR Inquiry (R/3) and BI (inquiry and reporting); working knowledge of Chevron HR systems (e.g. EPH, SAP/BI, GTMIS, ePMP, LMS);
Proficient at using Microsoft Excel, PowerPoint, Word, Outlook (e-mail/calendar/scheduling); AT&T Connect; Global Travel Link (GTL);
Ability to consolidate data and information to all levels of management.
Organization and Planning Skills
Demonstrated ability to work for multiple team members with minimal supervision and guidance.
Ability to plan and organize own work; independently set own work priorities.
Demonstrated ability to manage and complete multiple tasks simultaneously while being flexible to changing priorities, assignments and deadline; sometimes working with tight deadlines.
Demonstrated attention to detail; is accurate and ensures high quality, error free output.
Takes initiative to prevent/resolve problems: Assesses opportunities. Seeks preventative actions & determines causes.
Targets improvement ideas & implements effective improvements.
Teamwork & Communication Skills
Foster collaboration and teamwork. Builds and maintains trust through reliable delivery of products and services.
Demonstrated strong interpersonal skills. Ability to build positive working relationships and effectively, works with various team members, levels of customers; managers and peers with different working styles.
Strong written and verbal communication skills. Listens and asks questions for understanding.
Bachelor's degree or equivalent work experience.
Three to five (3-5) years of HR and administrative support experience.
Supported more than one manager/HRBP.
Demonstrated use of SAP/BI reporting.
Demonstrated use of Chevron's Pay Determination Tool (PDT).
Demonstrated use Chevron's ePMP tool administration.
Demonstrated use of Chevron's Global Talent Management Information System (GTMIS).
Relocation will not be considered within Chevron parameters. *LI-EF1
Expatriate assignments will not be considered.
Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.
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