Office Automation Assistant
Department of Defense - Sterling Heights, MI

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Are you looking for an inclusive and employee-friendly work environment, challenging assignments, specialized training and generous benefits? At DCAA you'll find all this in a progressive organization dedicated to continuous improvement. DCAA is looking for talented people seeking to apply their creative ideas and enthusiasm while providing a unique service to their country. Join the elite cadre of administrative professionals who have made DCAA their employer of choice.

KEY REQUIREMENTS

Must be a U.S. Citizen.

DUTIES:
Provides office automation and a variety of other support services to management and auditors in a Field Audit Office (FAO) as part of an administrative support team/unit.

Produces various documents to include audit reports using word processing software functions while working from handwritten draft, edited copy or electronic files. Creates, copies, edits, makes insertions and deletions, and moves text throughout a single document or from one electronic file to another. Ensures documents are in proper format and that spelling, punctuation, capitalization, and grammar have been verified.

Stores, retrieves, and prints a variety of documents to include those requiring complex formats as graphics, tables or spreadsheets within text. Verifies arithmetical accuracy of schedules and exhibits prior to and after typing audit reports. Reproduces, assembles, and distributes completed audit reports and attachments.

Performs office support services including making travel arrangements; maintaining time and attendance; maintaining office records, files, and reference materials; assisting in or conducting inventories of property; greeting office visitors and answering the telephone.

QUALIFICATIONS REQUIRED:
You must meet the minimum qualification requirements as stated in the Office of Personnel Management (OPM) Operating Manual, Qualification Standards for General Schedule Positions, http://www.opm.gov/qualifications/standards/group-stds/gs-cler.asp

Proficiency Requirement:
You must be able to type at least 40 words per minute.

Specialized Experience:
In addition to meeting the typing proficiency requirement, you must have at least one year of specialized experience at the GS-04 or equivalent level. Specialized experience includes performing a variety of administrative support functions such as use of office automation software (word processing, spreadsheet, and databases); retrieval, update and storage of electronic data; preparing, editing and formatting of documents and reports; making travel arrangements; processing mail; files management and customer support/telephone coverage.

Substitution of Education for Specialized Experience:
Four years of successfully completed education above the high school level in any field for which high school graduation, or the equivalent, is a prerequisite may be substituted to meet the specialized experience required. Equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

HOW YOU WILL BE EVALUATED:
Your application will initially be reviewed to determine whether you meet the minimum eligibility and qualifications requirements. If you are qualified, you will then receive a rating based on the degree to which your background matches the knowledge, skills and abilities for the position listed below. If a determination is made that you have inflated your qualifications, you will be assigned a rating commensurate with your background. Your application will be placed in one of three categories:

Best Qualified : Meets the minimum qualification requirements and demonstrates experience as an expert in the field or is recognized as a senior specialist, team lead, etc.

Highly Qualified : Meets the minimum qualification requirements and demonstrates full-performance level experience.

Qualified : Meets the minimum qualifications and demonstrates minimum experience and/or training only.

Within these categories, applicants eligible for veteran's preference will receive selection priority over non-veterans.

Knowledge, Skills, and Abilities:
Skill in using computer office programs, such as the Microsoft Office Package including Word, Excel, Access, Power Point, and Outlook.

Knowledge of general clerical office procedures and processes (e.g., time and attendance, supplies, filing, etc.).

Ability to organize workload and establish priorities.

Ability to communicate orally and in writing.

BENEFITS:
DCAA has a comprehensive benefits package that includes retirement, social security and thrift savings; health, life and long term care insurance; paid vacation, sick leave and holidays. DCAA employees enjoy our business-casual dress code, flexible work schedules, transit subsidies, and the opportunity to telecommute. To find out more, go to: http://www.usajobs.gov/EI/benefits.asp .

OTHER INFORMATION:
Additional Vacancies: This announcement may be used to fill additional positions.

Permanent Change of Station (PCS): PCS costs are not authorized.

Background Investigation: All selectees will be subject to a personnel security investigation which must be favorably adjudicated for occupancy of a sensitive position and/or access to classified information.

Drug Testing: You must pass a drug test before assignment to a sensitive position and/or being given access to classified information. You will be subject to random drug testing subsequent to such an assignment and/or access.

Employment Eligibility Verification (E-Verify) Program: DCAA uses E-Verify to determine eligibility for employment as a U. S. Citizen.

Initial Probationary Period: You will be required to serve a probationary period of 1 year if one has not already been completed.

Travel: Some travel may be required. Travel is typically local; however, some overnight travel may be required.

Veterans Preference: If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 member copy 4 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference go to : http://www.fedshirevets.gov/job/vetpref/index.aspx

Selective Service: Males born after 12-31-59 must be registered or exempt from Selective Service (see www.sss.gov ).

Interagency Career Transition Assistance Program (ICTAP): You must be "well-qualified" for the position to receive special selection priority under ICTAP. A qualified ICTAP eligible achieving a score of 85 or above (excluding veterans' preference) will be considered "well-qualified". For more information, go to : http://www.opm.gov/rif/employee_guides/career_transition.asp#ictap

Military Spouse Preference (MSP): You may be eligible for MSP, if you are the spouse of an active duty military member and you are ranked among the best qualified for this vacancy.

Reemployed Annuitants: Department of Defense has the authority to hire annuitants without reduction in pay. For more information, go to : http://www.cpms.osd.mil/fas/staffing/pdf/faq_annuitants.pdf

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