Surface Administrative Assistant - Williston, ND
FMC Technologies - Williston, ND

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Performs more advanced administrative duties that require a broad knowledge of departmental policies and procedures.

ENTRY QUALIFICATIONS:

High school diploma or GED plus additional specialized courses or Associates Degree in related field.

Five or more years experience in a related environment using advanced skills in area of specialization. Two to four years FMC or similar experience.

Broad knowledge of departmental function, terminology and interrelationships. Solid understanding of policies and procedures that apply to assignments. Ability to evaluate and resolve problems independently.

Strong interpersonal skills for inter-departmental and customer interaction.

Above average verbal and written communication skills, with good vocabulary, good grammatical skills and attention to detail.

PC skills including proficiency in Microsoft Office (Word, Excel, PowerPoint). Ability to use advanced, department-specific software packages.

Must have the ability to handle many diverse tasks simultaneously and be able to work effectively with interruptions. Demonstrated ability to handle confidential or sensitive information or issues.

TRAINING REQUIREMENTS:

FMC Operating Procedures, Departmental Procedures and Work Instructions. FMC Safety Training, FMC and Departmental Systems Training. Office and facility equipment training. Advanced software training. Training to keep abreast of new technology, industry trends and practices to improve efficiency.

May perform more advanced functions as part of training and development.

RELATIONSHIP RESPONSIBILITIES:

No direct reports. Serves as a resource to less experienced staff. Frequent internal contacts within and outside of department to furnish and obtain information. Answers inquiries and responds to correspondence from inside & outside the company. Works with others to resolve problems.

SCOPE OF RESPONSIBILITIES / ACCOUNTABILITY:

Works under general supervision on varied & moderately complex tasks. Receives general instructions for routine projects and detailed instructions for more complex projects. Resolves most questions & problems and refers only most complex issues to higher levels. Most assignments are completed using standard processes and procedures, but may adapt techniques or processes to complete assignment. Progress and results receive general versus detailed review. Probable errors are usually detected in succeeding operations and are generally confined to a single department or phase of company activity.

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

Good working conditions. Office environment. Occasional shop exposure may be necessary for short periods of time. Fast paced atmosphere with multiple priorities and constant change.

Frequent sitting and operating a computer or workstation.

MAJOR RESPONSIBILITY AREAS:

Performs clerical and administrative duties including typing, proofreading and editing documents, correspondence and reports for assigned department. Composes and may initiate routine correspondence and memoranda.

Screens telephone calls and visitors. Takes accurate phone and verbal messages and ensures that messages are delivered in a timely manner. Independently resolves most inquiries. May handle confidential or sensitive information or issues.

Enters data from various sources into spreadsheets, verifies input and calculations. Regularly develops original spreadsheets, databases and reports. Suggests improvements to increase efficiency and improve communication of departmental and functional information.

Assists department staff in developing and preparing complex presentation material.

Maintains efficient paper and electronic filing system and ensures quick retrieval of requested documents.

Keeps abreast of latest trends and technology related to administrative functions. Identifies and suggests ways to improve the efficiency and effectiveness of the department.

May schedule and maintain calendar of appointments, meetings and travel itineraries for department staff and may coordinate related arrangements. Ensures accurate and timely communication to involved parties.

May plan, coordinate and make arrangements for on-site and offsite Conferences, meetings and special events. Ensures accurate and timely communication to involved parties.

May assist with departmental human resource functions, which may include preparation of confidential personnel information and new hire orientation.

This job description is a general description of essential job functions. It is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform. All employees of FMC are expected to perform tasks as assigned by supervisory personnel, regardless of job title or routine job duties.

FMC Technologies - 14 months ago - save job - block
About this company
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E may = mc 2, but FMC = chemicals. Once in areas as diverse as oil field equipment and food machinery, FMC Corporation now focuses on...