Records Manager
AECOM - Washington, DC

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Subject Matter Expert in Records Management will work with government customer as part of a contract team providing expert technical assistance in developing and implementing agency-wide records management processes, procedures, and policies compliant with statutes, regulations, and NARA guidance. Successful candidate MUST have:
• Experience in Federal records management, including in-depth knowledge of the Federal Records Act & NARA regulations.
• Experience in establishing a vital records program, including inventorying records, developing preservation options, and communicating and training staff in vital records policies, processes, and procedures
• Expert knowledge of records management fundamentals, principles, processes and procedures
• Demonstrated experience developing and implementing records retention schedules for common formats or media, including all varieties of electronic records.
• Intermediate skill utilizing the MS Office suite of software products
• Ability to provide contract team leadership and demonstrated ability to work independently
• Ability to work as part of a diverse team and capability to build positive working relationship across departments at all levels.
• Ability and experience in communicating difficult or contentious records management concepts and policies effectively, both orally and in writing
• Ability to conduct comprehensive research and analysis
• Ability to develop training materials and briefing materials, and to make oral presentation of these materials to all levels of government staff
• Strong customer service orientation
Duties & Responsibilities:
• Reviews current business processes and recommends improvements to processes to support business activities and ensure compliance with records and information management requirements.
• Provides input into developing and modifying records systems to meet end-user needs while ensuring compliance with records and information management requirements.
• Develops records retention and disposition schedules for records in all formats or media
• Provide expert advice and consultation to ensure that records creation, maintenance, use, and disposition are in accordance with relevant guidelines and are legally sufficient.
• Provide expert advice, guidance, technical assistance, and training to managers to develop and implement agency-wide records management processes.
• Conduct records inventories, analyze and categorize records for records retention schedules, and as necessary, submit SF-115s to NARA for approval.
• Prepare professional quality fact sheets, presentation, brochures, and training materials with minimal supervision and review.
• Work directly with agency personnel to integrate records management policies and requirements into electronic recordkeeping systems.
• Works with individual departments in the following areas:
o Identification of vital records
o Recommendation of proper procedures/equipment for protection for vital records in the office environment
o Establishment of rotation procedures, both for in-house and offsite storage of vital records
Required Qualifications:
• 5 plus years in records management. Experience includes research & analysis of complex records management issues and problems and making recommendations based on research conducted.
• Extensive, and recent, knowledge of the Federal Records Act, NARA regulations, policy and guidance, and compliance requirements, and federal records management – as they apply to federal agencies.
• Experience in developing written records management procedures.
• Knowledge and experience of Federal recordkeeping practices.
• Extensive experience coordinating, reviewing, and approving record disposition schedules and NARA submissions
• Prepare professional quality fact sheets, presentation, brochures, and training materials with minimal supervision and review.
• Ability to communicate effectively, both orally and in writing.
• Demonstrated working knowledge of the Microsoft Office Suite of applications (Word, Excel, Outlook, Access, and PowerPoint).
• Customer-service oriented.
Desired Qualifications:
• Self-directed with high initiative.
• A bachelor’s degree Knowledge and familiarity with “e-discovery,” the Freedom of Information Act, Privacy Act, and Microsoft Project is strongly desired but not required.
What We Offer
AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

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