Finance Specialist
City of York, PA - York, PA

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This administrative position is responsible for the sound fiscal operation of a City Department/Division/Bureau. The employee in this position is responsible for assisting the Director/Manager with the direction and coordination of the purchasing, finance, budgeting and payroll functions. Work involves responsibility for payroll, purchasing, budgeting and contract administration. Duties are performed within the framework of existing laws, regulations and policies. Independent judgment is exercised in executing the duties assigned General direction is received from the Wastewater Treatment Plant (WWTP) General Manager.

Examples of Duties:
  • Oversees all purchases made by the WWTP and related facilities.
  • Submits purchase order requests for services, contracts, and materials required by the WWTP.
  • Prepares invoices for payment.
  • Inputs invoice records into the document management system (LibertyNet).
  • Reviews, compiles, and coordinates information required in the preparation of annual budget requests.
  • Responsible for the development and presentation of budget related reviews for a variety of purposes.
  • Assists in the preparation of the Wastewater Treatment Plant, Sewer Maintenance, and MIPP budgets.
  • Requisitions, supervises, and maintains adequate inventories of materials, supplies, instrumentation and equipment needed to ensure the proper operations of the wastewater treatment plant and related facilities.
  • Prepares bid documents for major purchases when required.
  • Reviews plant budgets accounting, and purchasing records.
  • Takes appropriate action to cost-effectively operate the WWTP.
  • Performs all budget transfers to insure funds are available as needed in all budget lines.
  • Responsible for the development and presentation of budget related reviews for a variety of purposes.
  • Performs work required to ensure current contracts with venders are maintained renewed as necessary.
  • Ensures compliance with all Federal, State, and Local purchasing guidelines and regulations.
  • Development of new and innovative financial practices to expedite the purchase of supplies and the payment of bills.
  • Prepares and maintains payroll records.
  • Prepares weekly plant overtime reports.
  • Oversees the sale of equipment as required.
  • Responsible for the maintenance and use of Blanket Purchase Orders.
  • Performs other related work as required.

Required Knowledge, Skills and Abilities:
  • Knowledge of fiscal policies and procedures as they apply to municipal finance.
  • Knowledge of the principles and practices of public administration.
  • Ability to analyze and find solutions to problems and activities, which are assigned.
  • Excellent communication skills; strong leadership skills.
  • Proficient knowledge of Excel and Word.
  • Ability to establish and maintain effective working relationships with government officials, co-workers, employees, unions, the general public and vendors of services to the City.
  • Ability to exercise judgment and discretion in carrying out responsibilities.

Minimum Acceptable Training and Experience:
  • Associate degree in accounting or related field.
  • Three (3) to five (5) years relevant work experience may be substituted for degree.
  • Possession of a valid Commonwealth of Pennsylvania Motor Vehicle operator’s license.

City of York, PA - 17 months ago - save job - block
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