SolutionSet is looking for an Accounting Associate to join our team in Palo Alto. We are looking for a junior person who is eager to learn quickly, can successfully thrive in a very fast paced environment and who has the right attitude all around.
Accounts Receivable - 40%
Generate customer billings according to billing schedules and payments in two separate finance systems
Reconcile the AR invoices between the two systems
Maintain an accurate Aging report and follow up on delinquent payments
Accounts Payable - 10%
Receive and verify AP invoices and accuracy of AP batches
Track invoices against purchase requests in the system
Administer the weekly check run
Print contractor hours reports and reconcile against invoiced amounts
Respond to vendor questions on payments
Maintain the vendor files
Assist in the preparation of vendor analysis reports and the project cost related reports
Project Accounting - 30%
Effectively communicate with Project Managers regarding gathering contract documents, change orders and any other contract related documents
Ensure that all signed contracts are received from the client
Set up projects, revenue and billing rules in the system
Maintain the Active Jobs/Revenue spreadsheet and monitor the accurate revenue recognition on projects
Manage all client related vendor setup paperwork
Prepare billings according to payment terms and payment schedules outlined in the service agreements
Research any unbilled issues
Review timesheets and re-allocate incorrect entries if posted to the wrong project
Re-allocate and correct project costs entries as needed
Work closely with project managers through weekly meetings/month end meetings to ensure that revenue is accurately recognized
Create and distribute hours reports for billing purposes and in support of the revenue each month
Post daily client payments in both financial systems
Approve daily employee requests for time off and maintain the employee PTO tracking spreadsheet
Administer the American Express statement distribution to the cardholders, receipt collection, proper coding and posting in the system in a timely manner to meet month end deadlines
Setup new users in the system and enter their leave accrual rules
Assist with the month end close
Maintain the benefits by employee spreadsheet
Support the Controller, President and the CFO in carrying out the responsibilities of the finance department
Filling as needed
Assist with the year-end audits
Qualifications:
Bachelor’s Degree in an Accounting related field
Accounting principles knowledge
Quick learner who is enthusiastic about learning new things
Intermediate knowledge of Microsoft Excel required
Strong attention to detail, organizational and time management skills
Good communication skills; ability to work well in a team or independently in a fast-paced environment
Ability to meet deadlines and produce clean, accurate and timely work deliverables
Previous AR and Collections experience is a plus
Company Description :
SolutionSet is the second largest independent marketing services company, providing business solutions via digital, data management and analytics, direct and local marketing. We plan, create and deliver integrated communications and technology programs to build brands while driving transactions for clients, including adidas, AT&T, Dell, eBay, TXUE, OfficeDepot and Stanford University. Our Digital unit blends creative and technology to deliver solutions across digital branding and marketing, websites, e-commerce, web applications, social business, and mobile. www.solutionset.com
SolutionSet is an equal opportunity employer and will not discriminate against any individual, employee, or application for employment on the basis of race, color, marital status, religion, age, sex, sexual orientation, national origin, handicap, or any other legally protected status recognized by federal, state or local law.
SolutionSet offers a competitive salary and comprehensive benefits.
SolutionSet - 8 months ago
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