*Experience working in a Government or legal environment, preferred.
*Excellent writing and oral communication skills.
*Ability to perform the tasks described in the specific job description.
*Ability to use, understand and maintain directories, personnel lists and other guides and references to provide a variety of information on the office and to refer questions to other offices.
*Skilled in meeting and dealing with people in a courteous and tactful manner.
*High School Diploma or GED; Undergraduate degree preferred.
*Ability to perform detailed work consistently, accurately, and under pressure extremely important.
*Must be able to read and follow directions explicitly.
*Proficient with Microsoft Office applications [i.e. Word, Excel, PowerPoint, Outlook, Access, etc...) and WordPerfect Office Suite.
*Familiarity with a variety of computer applications, including word processing, database, spreadsheet, imaging and telecommunications.
*Ability to operate a variety of office equipment, including printers, photocopiers, scanners, and fax machines.
*Familiarity with Government's data processing environment, including office automation networks, PC-based database and other applications, internet and server based databases and other applications.
*At least one year of experience in word processing.
*Ability to consistently deliver highest quality work under extreme pressure will be very important.
*Skilled in operating a multi-line telephone system and working with an answering service.
*Skilled in operating a computer terminal, personal computer, electronic typewriter, or dedicated word processor using a standard typewriter style keyboard with additional function keys to produce a wide range of documents. A qualified typist required.
*Some walking, standing, bending and carrying of small office items.
*Ability to obtain a security clearance.
*Must be a U.S. Citizen.
*Litigation support experience, helpful.
*Current or active security clearance.
Specific Job Description
The Employee will provide a variety of direct administrative support assistance services to the United States Attorney's Office located at 185 South State Street, Salt Lake City, UT
The Employee will perform tasks to include, but not limited to:
*Receives visitors and telephone callers. Furnishes requested information concerning pending
and closed matters and cases, functions, and general procedures of the office. Determines which matters should be referred to the supervisor and determines the urgency of the matters.
*Establishes and maintains a variety of files. Searches reference files for information needed in conducting interviews and preparing correspondence. Assembles materials, exhibits, affidavits, and other documents from file material. Separates, screens, selects, assembles, and organizes files and records material for disposition or transfer to records depository in accordance with established procedures.
*Performs duties such as opening, updating and closing administrative files. As necessary, searches database for required information.
*Obligates funds for expenses and monitors for continued necessity. Reviews bills and invoices and submits to budget office for payment.
*Maintains calendar of assigned active projects. Tracks dates, and schedules conferences and meetings. Develops and maintains suspense system for ongoing projects and informs the supervisor of pending dates and deadlines. Maintains calendar(s) of the Administrative Division, scheduling appointments, interviews, and conferences, and provides reminders of commitments.
*Arranges travel by preparing itinerary, and securing transportation and hotel reservations. Prepares travel authorizations and vouchers.
*May perform general administrative functions e.g., ordering supplies and equipment, processing time and attendance records, placing routine maintenance calls, and maintaining administrative files.
*Examines and processes a variety of in-coming documents which are characteristically of great variety. Reviews incoming mail and materials, and independently determines the need for dissemination, assembly and preparation of a variety of documents, e.g., obligations, registrations, travel requests, etc. Obtains needed information from files, agencies, or other sources, and submits completed documents to the appropriate supervisor. In preparation of documents, considers the nature and the status of the matter involved. With limited instructions from the supervisor, prepares such actions as purchase requests, registrations, travel authorizations and vouchers, obligations, conference materials, etc. Completes variable aspects of recurring documents in conformance with the rules governing their style and format.
*Composes original letters that do not require technical interpretations, but do require a good working knowledge of procedures and specialized terminology, e.g., transmittals, requests for extensions of time, advising of actions taken or developments in administrative matters. Prepares letters for final approval by the supervisor.
*Produces a variety of written documents and materials utilizing a wide range of office software applications.
*Provides automated administrative assistance to the office. Utilizes various software applications and graphics hardware such as scanners and plotters. Prepares documents, charts, and visual materials for use in presentations and conferences.
*Performs other related duties as assigned.
Standard Job Description
General Clerk I
LMCareers Business Unit
ESS0997 IS&GS-CIVIL (S8200)
Info Systems & Global Sol
Mega 3 (EOUSA)
7254024:BPS - SCA Labor Pool
Office and Clerical
Salt Lake City
STANDARD-Mon-Fri/8 hours a day
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