SecondMarket is seeking an experienced Administrative Assistant/Office Coordinator to support our growing Private Company team in San Francisco. Candidate should be proactive, reliable, and able to multitask efficiently. We are looking for someone with exceptional attention to detail, a positive, can-do attitude, and the ability to work well with clients and co-workers. Candidate must be a self-starter and able to work independently or in a group.
Responsibilities: 60% Administrative Support for Sales Team
Day-to-day calendar management for the Private Company team
Coordinate extensive travel arrangements, with emphasis on cost effectiveness and efficiency
Record contact information and notes on leads and clients into Outlook and SalesForce
Work with NYC Finance Department to reconcile corporate credit card statements and process team reimbursements
Maintain paper/electronic files
Responsibilities: 30% Office Management
Reception duties – greet guests, answer phones, book conference rooms
Day to day management of the office
Act as a liaison with property management and various vendors (i.e. hotels, caterers, office supplies, car services, coffee/water suppliers, construction/maintenance etc.)
Negotiate vendor contracts as they come up for renewal
Order and maintain office supplies, food and beverages
Maintain the office budget
Work with HR to manage office layout with regard to new hire placement
Keep kitchen and supply closets properly stocked
Distribute incoming mail; process outgoing mail and packages
Responsibilities: 10% Event Support
Assist the Events Manager with local SecondMarket events (i.e. set-up, printing name tags, checking in attendees)
Requirements:
Minimum 3 years of Administrative Assistant and/or Office Coordinator experience required
Bachelor’s degree at a 4-year college in good academic standing required
Please include salary requirements in resume. Resumes without listed salary requirements will not be considered.
Self-motivated team player with excellent verbal and written communication skills
Must be physically capable to unpack, move, and stock office supply deliveries
Must be an all-around team player with a long-term commitment to the role
Exceptional interpersonal skills - must be able to interact with employees of all levels
Must be able to adapt quickly to shifting priorities and take initiative when crises arise
Must be proficient with Microsoft Office Suite
Background in facilities and budget management a plus
Prior experience supporting a team of 5+ people a plus
Prior experience working in a start-up environment a plus
SecondMarket is an Equal Employment Opportunity Employer
About SecondMarket
SecondMarket is the leading marketplace for alternative investments. It has become the online destination for building your investor network, discovering interesting investment opportunities, and transacting in assets such as private venture-backed companies and private community banks, fixed income products, public equity and bankruptcy claims. SecondMarket simplifies secondary market activity by connecting buyers and sellers and providing world-class market and operations expertise.
Since 2004, SecondMarket has brought together more than 100,000 individuals and institutions and completed billions of dollars in alternative investment transactions. SecondMarket is backed by premier long-term investors, including: FirstMark Capital, The Social+Capital Partnership, Li Ka-shing Foundation, Temasek Holdings, New Enterprise Associates (NEA) and Silicon Valley Bank. SecondMarket is a registered broker-dealer and member of FINRA, MSRB and SIPC and a registered alternative trading system (ATS) for private company stock. For more information, please visit www.SecondMarket.com.
SecondMarket - 12 months ago
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