Process receiving reports and vendor invoices, determining if product was shipped to customer or a PCMG site. Initiate receiving and billing process for dropshipments. Invoices must be processed and posted within a specified time frame (generally two days).
Check invoices for discrepancies between pricing and product from the Purchase Order.
Match, post and maintain vendor invoices using Accounting software. Provide AR with a copy of the vendor invoice and receiving report. Unpaid vendor invoices must be kept in numerical order.
Interact with Vendors regarding check runs and problems. Must be able to maintain a good relationship with the vendors, and keep them updated if there are delays in payments.
Reconcile vendor statements monthly. Coordinate with vendors and Staff Accountant or Director of Accounting to resolve problem invoices.
Provide audit support as needed.