University Archivist and Head of Special Collections, Maag Library
Youngstown State University - Youngstown, OH

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Posting Number:

Job Title:
University Archivist

Maag Library

Position Type:

Number of Positions Available:
Type of Appointment:

If Temporary, Length of Appointment:
Work Schedule:
Full-time Appointment Length:
Internal Applicants Only?


Summary of Position:
To advise the University on the appropriate means of retention and preservation of University's primary documents and recorded history of the institution, and for undertaking such retention and preservation when appropriate, reporting to Executive Director. To supervise, as the Head of Archives and Special Collections, a staff of three and to oversee the archival, research, educational, and outreach programs of the unit, including those of Melnick's Medical Museum. Leads the University in the use of new technologies as applied to archival and records-retention practices.

Minimum Qualifications:
Bachelor's degree; MLS with some archival experience or Masters degree with a formal degree concentration in archival practice, or five years of progressively responsible experience in an archival unit, or a PhD with archival experience. Exceptional interpersonal and communication skills.

Management experience and ability to manage multiple responsibilities in a changing environment. Demonstrated ability to learn and apply new technologies quickly. Working knowledge of digital archival standards, digital storage formats, associated markup languages, and the contemporary role of open repository management systems.

Desired Qualifications:
Experience with institutional repository software such as DSpace or Fedora.

Familiarity with copyright law.

Experience with grant writing.

Date Position is Available:
October 16, 2012

Posting Date:
Closing Date:
Initial Application Review Date:
December 15, 2012


$48,332 to $82,207

Documents that MUST be attached to complete the application process


Cover Letter

Optional Applicant Documents:

Cover Letter

Special Instructions to Applicants:
Applicants chosen for interviews will be required to bring official transcripts at the time of the interview.

Applicants chosen for interviews will be required to bring official transcripts at the time of the interview.

Job Duties



Works, with University Counsel, across the YSU campus to ensure that essential records of the University are being retained and preserved as directed by State Higher Education Records Retention regulations.

Evaluates current developments in information technology as applicable to all archival and special collections processes including standards, protocols, database structures, web interfaces, markup languages, archival encodings and necessary system to system interfaces. Develops new technology-based processes, leads the unit in the use of such technologies and positions the YSU Archives unit at the cutting edge of such technological applications.

Provides advice and skills to assist units in their retention and preservation of records and artifacts documenting the history of the University for future reference; such activities may result in selected University records being transferred to Maag Archives and Special Collections Unit for retention, preservation, and general archival use.

Supervises three classified staff, working in both the Archives and Special Collections Unit and Melnick Medical Museum. Hires, trains, and evaluates performance of staff.

Ensures that staff are fully and optimally engaged. Works with staff to set goals, establish responsibilities, and to assess services.

Plans strategic and tactical objectives of unit and ensures that the activities of the unit work to strengthen the University's strategic and tactical goals.

Acts as chief bibliographer for archival and special collections. May, as appropriate, assign bibliographic duties to staff with incumbent's professional oversight.

Ensures that the archival and special collections provide exemplary public services to faculty, students, and visiting scholars. Provides reference and/or instructional services on archives and special collections as necessary.

Ensures that special nature of collections are made known to others by directing exhibits from the collections, by working with faculty to use the collections for scholarly and educational purposes, by working with members of the university and external community to place archival or special materials into publications or programs and, provides writer or oral communications on the collections in public venues.


Maintains an awareness of University plans and how the activities of Archives and Special Collections can assist University activities.

Writes, or participates in grant writing activities for Archives and Special Collections. Participates in fund-raising activities for Archives and Special Collections.

Ensures that individual collections are organized to archival standards and works with Catalog Librarian to ensure that collections are cataloged to standards that enable such collections to be placed into national bibliographic databases.

Works with Archives and Special Collections staff and with the Systems Librarian to create an effective digital institutional repository of archival collections. Selects collections to be digitized and for ensuring that the intellectual quality of the product meets user expectations. Assigns A&SG Archives and Special Collections staff to R institutional repository projects.

Provides Library Liaison services to specified academic departments or programs based on need and the subject skills of the incumbent.

Works to creatively advance instruction and student learning through access to high quality information, in a given academic area, and provides support to faculty on the use of scholarly.

Serves as reference specialist in the assigned discipline.

Maintains current awareness of developments in the assigned discipline (browse major journals in fields, select web sites). Meets with faculty, with the expectation that each faculty member in assigned subject departments will be visited at least once during the year.

Develops web-based resources (subject guides, class pages) as needed in the assigned discipline.

Provides bibliographic instruction for the assigned discipline.

Participates in the Library's reference desk service schedule, which may include evenings and weekends.

Hires, trains, supervises, and evaluates student employees.

Gathers data, provides analysis, and generates reports as required.

Performs other related duties as assigned.

SUPERVISION EXERCISED: Administrative and functional supervision is exercised over Classified staff, student assistants, interns and volunteers.

REPORTS TO: Executive Director



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Youngstown State University (YSU) offers about 100 undergraduate majors, more than 30 graduate programs, and doctorate programs in education...