OVERALL OBJECTIVE AND PURPOSE
Under general direction and acting under own initiative and direction, provides administrative, secretarial and clerical support for the Legal department. Typically supports multiple lawyers. Assignments are varied in nature and require interpretation, judgment and a general knowledge of company policies and practices to bring to completion.
PRINCIPAL DUTIES AND RESPOSIBILITIES
Performs administrative and secretarial assignments which generally involve work of a confidential nature and require a thorough knowledge of the practices and procedures of the function, company products, policies and programs.
Compiles information, prepares and proofreads reports, manuals, agendas, correspondence and memoranda as guided by general company practice.
May act as coordinator of departmental projects, following up on pending details, coordinating project team activities and ensuring deadlines are met.
Sets up and maintains office files.
Answers routine correspondence and routes mail to the appropriate persons. Composes, prepares, edits and proofreads letters, reports and other correspondence.
Makes appointments, travel arrangements, meeting arrangements and coordinates activities between departments and outside parties.
Independently researches and obtains information for regularly scheduled routine reports and special assignments.
Completes bi-weekly time sheet summaries and maintains employee's attendance records.
Proficiently uses software packages for word processing, spreadsheets, databases, graphics and desktop publishing.
EDUCATION & EXPERIENCE
Associate level degree in secretarial or business administration; or equivalent high school degree and administrative experience
Years of Experience
3 - 5 years of administrative experience
Other Skills & Qualities:
Strong verbal and written communication skills
Proficient in Microsoft Office (Word, Excel and PowerPoint)
Highly organized & professional
Must be a self-starter and take initiative, be able to work multi-task in a fast paced, detail oriented environment
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