After School Program Director (ASPD)
Sports & Arts in Schools Foundation - Queens, NY

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Overview:
Sports & Arts in Schools Foundation (SASF) is New York’s leading provider of after-school programs. Our mission is to help bridge the academic performance gap among under-achieving students and in low income neighborhoods through wholesome, skill-building activities designed to improve children’s academic performance, health and wellness, attitude towards school, self-confidence, character and values, and opportunity for lifelong employment.

Summary:
The After School Program Director (ASPD) has overall accountability for the growth, quality and success of the program operation, its students and staff. The primary responsibility of the ASPD is to manage the day-to-day operations of IS 231Q in order to ensure that SASF quality standards and guidelines are met and that the program is meeting all contract requirements. The ASPD works in conjunction with key school personnel and SASF staff to implement the SASF 3 Season Program Model. He/she fosters an atmosphere of fun and learning where the concept of teamwork, fair play and sportsmanship can flourish and serves as a role model to youth, preparing them for High School and encouraging them to stay in school and graduate. The ASPD always conducts him/herself in the utmost professional manner and always maintains appropriate boundaries.

Responsibilities:
Programmatic Oversight
•Accountable for ensuring SASF maintains an emotionally and physically safe environment for youth that meets all compliance and safety requirements set forth by the organization, DOE, DOH, funders and applicable labor law
•Establishes a combination of program activities to provide academic tutoring and support, skill-driven sports, fitness and wellness activities, and visual and performing arts instruction
•Organizes special and culminating events, including showcases that highlight student achievement and culturally enriching field trips
•Responsible for the development and implementation of innovative and JHS age appropriate curriculums, enrichment activities, and theme based projects taking into consideration the youth needs and abilities
•Creates and distributes schedule of all activities and ensures appropriate record keeping and reporting of all youth attendance
•Familiar with and adheres to all SASF procedures for trips, transportation and events
•Ensures youth and their families are properly informed and prepared for all special events
•Prepares and distributes written materials, including flyers, brochures, newsletters, and posting on the school bulletin board.
•Ultimate responsibility for the appropriate behavior and conduct of youth at the site and on trips. Promotes positive character development in all youth.
•Resolves any youth related issues as they arise
•Responsible for recruitment and supervision of participants. This may include calling, e-mailing, and posting announcements, holding information sessions, encouraging youth, answering applicant questions and other strategies to motivate youth to enroll and continue participation on a consistent basis
•Responsible for recruitment and supervision of dedicated staff that meet the highest standards of qualifications in being able to carry out the SASF mission and goals of the IS 231Q after-school program.
•Provides site based support, development and recognition for all staff in the Champions Club program in order to ensure success in the implementation of program objectives
•Takes photographs of Site Activities and provides to Development and Marketing Department
•Collaborates with Senior Program manager on all sub-contract and Consultant activities performed at site prior to commencement of any services
Relationship and Partnership Management
•Cultivates and forges positive relations with Principal, Assistant Principals, school district administrators, teachers, parents and parent coordinators and other key constituents in the community while actively seeking to raise their awareness of our Champions Club program and engage their support in ensuring programmatic quality for the youth we serve.
•Collaborates with Principal and Assistant Principals on program delivery to align Champions Club with the goals IS 231Q in relation to student achievement and performance.
•Establishes parent involvement in areas of advocacy, special events, daily operations, education, and trips
•Promotes the site in the community through flyer distribution, school visits, and attendance at meetings
•Creates and distributes program updates, attend outreach events and establish successful communication as the organization’s lead ambassador to IS 231Q
•Identifies and utilizes community resources, including other schools, libraries, community and local government agencies
•Keeps Senior Program Manager informed of pertinent site information, including any challenges in fulfilling responsibilities
Operations
•Ensures site is compliant with DOE regulations and timelines
•Monitors and ensures all program compliance, including but not limited to student registration, ratios, attendance tracking, IDs, and building permits
•Ensures that student attendance information is being properly collected and delivered to Data department on a weekly basis
•Ensures that new hires have taken appropriate steps prior to beginning work assignments (i.e., DOE background clearance, attended and completed required trainings, and all required HR paperwork completed)
•Ensures timesheets are accurately completed and submitted to Payroll on time
•Maintains accurate records on site (i.e., file box, staff files, program flyers, materials, schedule and curriculum)
•Reports site injuries via appropriate forms and immediately communicate incidents with school and SASF personnel
•Assist (Senior) Program Manager in ensuring budgetary compliance and with submission of any required documents or reports to funding sources
•Tracks and cares for all equipment and supplies used by SASF

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