Provide high-level administrative support to the Director of Clinical Trials Research Alliance ( CTRA ) by performing office management as well as clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and maintaining calendars and scheduling meetings.
Highly effective communication, and interpersonal skills with demonstrated ability to communicate with the public.
Strong project management skills
Bachelor’s Degree and 3 year experience; Associates degree plus 5 years work experience in an office or clinical research environment; or high school diplomas and 10 years experience in clinical research environment.
Knowledge of standard office software.
Experience in an academic and/or clinical environment
Knowledge of Banner software
Essential Functions and percent of time:
40% – Administrative Support of Office:
Promptly receive and screen incoming telephone calls, providing friendly professional greeting, take detailed messages, eliciting necessary information and respond where appropriate. Prepare correspondence, reports, and agendas that may be confidential in nature. Promptly screen and distribute incoming email, responding where appropriate
Direct and supervisor the work of additional administrative staff in the CTRA office.
20% Public Relations: Assist CTRA personnel in promoting the Alliance by organizing, planning and participating in Alliance functions, programs, events, and meetings; arrange facilities, travel, hotel, catering and coordinating speakers.
20% – Support Director: Interface with academic units and university administration, PHP representatives, as well as WSRI staff to facilitate the Alliance’s mission. Complete specific projects and provide support to the director as assigned. Serve as the primary point of contact for the Director’s schedule. Manage appointment calendars and resolve scheduling issues.
20% – Fiscal: Handle all of the purchasing, prepare paperwork (contracts, salary reallocations, PRO card reconciliations, etc.) as required.
Essential Functions and percent of time (cont'd):
Non-Essential Functions and percent of time:
Wright State University - 14 months ago
Named after Orville and Wilbur Wright, the inventors of powered flight, Wright State University continues their tradition of innovation. A r...