Administrative Assistant - Part-Time
Allied Building Products - Long Island City, NY

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Maintain branch files (pick tickets by date, daily cash receipts/deposits, check request forms, credit authorization log, return material log, post bills, etc.)

Daily mailing of A/R receipt to lockbox

Assist with customer account reconciliation (when not handled by credit department)

Follow procedures for entering credits into Trend (sales tax, price adjustment, etc.)

Verify return material credits

Enter return material credits into Trend

Maintain sales tax exempt certificate

Ensure that valid sales tax certificates are on file for each customer (with credit department)

Review Purchase Orders to ensure compliance

Order office supplies

Responsible for report reconciliation

Complete shipping feedback on all outgoing warehouse transfers

Monitor prior day’s invoicing to ensure all sales were properly posted

Reconcile recorded sales to cash receipt and bank deposit

Maintain daily customer pricing levels as per Branch Manager instructions

Reconcile open order pricing

Maintain petty cash

Answer telephone in a friendly and timely manner

Process payroll as directed by Branch Manager

Collect Human Resources data from employees for processing

Perform other duties as assigned


Previous experience in an administrative role

General accounting skills

Ability to organize information

Experience working with a PC

Valid drivers license


Associates degree or equivalent experience is preferred

What Allied offers you

  • Highly competitive base pay
  • Comprehensive medical, dental and disability benefits programs
  • Group retirement savings program
  • Health and wellness programs
  • A culture that values opportunity for growth, development and internal promotion

About this company
46 reviews