Haley & Aldrich, Inc. is currently seeking a full-time Administrative Assistant to join our Boston office. The successful candidate will strengthen our team by generating an efficient and dynamic work environment, expediting project financial management, ensuring quality control, and facilitating a sense of community vitality.
Coordinating and taking an active role in preparation of proposals, project deliverables, presentations, and other project tasks
Scheduling and coordinating appointments and meetings (including teleconference WebEx meetings), and travel arrangements as well as maintaining calendars as needed
Consistently using quality control checks to maintain the quality of documents and deliverables prior to client submittal
Ensuring prompt organization of project information both in hardcopy and electronic formats
Facilitating general office task coordination which may include reception area coverage, shipping, receiving, ordering supplies and running errands as necessary
Consistently demonstrating and promoting teamwork and professional interaction
Bachelor’s degree preferred
Minimum 3-5 years of previous relevant experience
Intermediate to advanced skills in MS Office - Word, Excel, and PowerPoint (Access a plus)
Intermediate to advanced skills in Adobe Acrobat
Beginning to intermediate skills in MS SharePoint, MS Project, and MS Visio
Excellent verbal and written communication skills and exceptional interpersonal skills (see above)
Familiarity with operating standard office equipment (phones, copier, printers, fax, LCD projector, etc.)
Familiarity with email & manipulation of files: attachments, CD versions, document management, etc.
Supervisory experience required
About Haley & Aldrich :
Haley & Aldrich staff teams engage in challenging environmental, engineering and management projects with clients in the U.S. and internationally. If you enjoy seeing the positive impact of your work and want to grow your skills in a rewarding, collaborative learning environment, we would like to hear from you. With offices nationwide, our shared vision is to integrate technology and human potential to tackle tough issues facing the world. Through teamwork, sharing knowledge and building on experience, we achieve outcomes that benefit our clients and the communities we serve together.
Haley & Aldrich - 3 years ago