Administrative Support Technician (D1568P01)
Department of the Air Force - Hammond, LA

This job posting is no longer available on usajobs.gov. Find similar jobs: Administrative Support Technician jobs

LOUISIANA NATIONAL GUARD

HUMAN RESOURCES OFFICE

TECHNICIAN VACANCY ANNOUNCEMENT

NATIONAL GUARD MEMBERSHIP IS REQUIRED : This is an excepted position that requires membership in a compatible military assignment in the National Guard. Selectee will be required to wear the military uniform. Acceptance of an excepted position constitutes concurrence with these requirements as a condition of employment.

LOCATION : 236 th Combat Communications Squadron (Hammond, LA)

This position is
located in the Base Systems Flight of an Air National Guard Combat
Communications Squadron. The primary
purpose of the position is to provide administrative support to the
organization. The incumbent
provides information management and direct IT workgroup management support to
the organization. Incumbent coordinates
with all functional areas of the Squadron, other directorates, the host
communications flight, State Headquarters, and lead and gaining MAJCOMs. The
incumbent provides leadership and oversight to the unit orderly room
function. The incumbent plans and
provides master-task training to all unit information management personnel.

**THIS POSITION IS NOT TO BE FILLED UNTIL VACATED BY INCUMBENT.**

ACTIVE GUARD RESERVE (AGR) ANNOUNCEMENT:
This position is also being
announced as an AGR position under AGR Vacancy announcement number LA- 760171 -A
closing 24 OCT 2012 . Personnel applying for this position as AGR should
do so under that vacancy announcement.

Open Areas of Consideration: 1

DEFINITION OF AREA(S) OF CONSIDERATION :
Area 1 = Enlisted members of the Louisiana National Guard.

NOTICE : THIS EMPLOYER PARTICIPATES IN E-VERIFY: FEDERAL LAW REQUIRES ALL EMPLOYERS TO VERIFY THE IDENTITY AND EMPLOYMENT ELIGIBILITY OF ALL PERSONS HIRED TO WORK IN THE UNITED STATES.

KEY REQUIREMENTS

Must be a member of the Louisiana National Guard.

DUTIES:
DUTIES AND RESPONSIBILITIES :
--Serves as the primary advisor to
the Commander for all unit information management (IM) support functions. Formulates, develops, and directs the
implementation of IM policies and procedures.
Recognizes need, initiates action, directs or personally formulates new
administrative policies and procedures, and recommends changes designed to
improve administrative efforts or services.

--Performs duties as either unit
workgroup manager (WGM) or workgroup administrator (WGA). Coordinates with Host Base Network Control
Center (BNCC) Manager concerning installing/deleting user software. Provides software application assistance for
commonly used office automation and telecommunications applications. Works with supported users in performing
Information Resource Management (IRM) concepts such as data base recovery for
resident programs, moving files from one media to another, configuring user
software, modifying software configuration, and performance of basic
configuration management functions.

--Serves as the unit personnel
database and automated orders system coordinator. Assures guidance, training, support, and
assistance are provided to functional areas.
Performs duties used to maintain the integrity and security of database
elements and information. Ensures access
is limited to authorized individuals.

--Participates in small computer
support program, providing training and guidance to end-users. Works with other support personnel to train
office personnel and functional end users on use of office automation
computers, local and wide area networks, other automated tools, and security
policies and procedures.

--Serves as Unit Web Master or
liaison. Plans, implements, maintains
and establishes local policy on the unit’s external and internal World Wide Web
Telecommunications Home Pages with counsel from the Public Affairs, Legal, and
Communications-Computer offices and Host Wing.
Manages and coordinates on all unit World Wide Web Home Pages to ensure
compliance with established format, classification guidelines, Privacy Act and
Freedom of Information Act. Provides
guidance in the design, establishment and maintenance of Web pages for
supported users.

--Plans, organizes, directs, and
oversees the implementation of electronic media and computer systems within the
section and throughout the administrative functions of the squadron. This includes electronic records management,
electronic publications distribution on the LAN, automated maintenance of the
base and functional libraries (on computer disks), use and application of
computer generated graphics, desktop publications, etc. Ensures electronic records maintained on the
LAN are preserved, maintained, and disposed of in accordance with established
directives. Manages software application
training throughout the unit for administrative systems including electronic mail.
Implements and monitors electronic mail policy.
Coordinates with the LAN Administrator on individual access rights to
LAN-based applications.

--Identifies, maintains, and
protects official records. Coordinates
and processes requests for records and other documentary materials. Provides research guidance, obtains materials
for inquiries or counsels the requester on source. Compiles material for reports and Privacy Act
records for submission to higher headquarters.
Provides Privacy Act and Freedom of Information Act (FOIA) procedural
training.

--Ensures technicians are aware of
policies, procedures and practices of senior management as they relate to the
work of the unit. Plans and schedules
training activities for Drill Status Guardsmen.
Monitors the training programs for all assigned support services
personnel, including Information Management (including Work Group Management),
Services, Disaster Preparedness, Security, and Safety personnel. Oversees and conducts On-the-Job Training
(OJT) for personnel. Ensures the
availability of lesson plans, facilities, and training aids. Monitors the training status of personnel and
ensures the supplemental and / or remedial training is accomplished.

-- Accomplishes or assists in
accomplishing a variety of military personnel transactions including
appointments, enlistments, separations, promotions, duty assignments,
transfers, officer and enlisted evaluations, line of duty actions, security
clearances, retirements, applications for school, payroll actions, and other
personnel and pay actions, and forwards same to a higher level military
personnel or finance office.

--Performs work relating to unit
mobility requirements including establishment of mobility folders, passports,
publication of special orders, etc.
Duties include ensuring that proper/current documents (i.e. DEERS forms,
Locator cards) for all squadron personnel are provided to the Logistics Plans
section. Ensures passport applications
are properly completed and provided to Wing military personnel flight (MPF).

--Generates complex queries and
reports. Utilizes centralized personnel
databases, which includes working and tracking commander’s programs, personnel
data control, force management, training requirements, awards and decorations. Develops data administration and data
standardization policies.

-- Serves as the unit Security
Manager or alternate, responsible for the processing of security
clearances. Provides guidance on
security issues and serves as the point of contact for the Security Police
regarding security issues.

--Prepares correspondence, reports
and requests for full time personnel actions, to include promotion, periodic
increases and termination. Is responsible for posting Employment and Technician
bulletins. Interprets full time
personnel publications and answers various questions pertaining to the Full Time Unit Support Program Uses
Time and Attendance software to submit hours worked by individuals. Acts as Human Resources and Pay and Allowance
Point of Contact between unit members and the host base or state Human
Resources Office.

--Plans, implements, and manages
the Records Management Program for the Unit according to Air Force directives,
instructions, and general guidance from higher headquarters. Considers the methods and processes by which:
record materials are created by an organization; filing systems are maintained;
and requirements for retention or disposal of records. Drafts local directives and instructions
pertinent to the establishment and maintenance of files and training
records. Develops records disposition
schedules and procedures. Conducts staff
assistance visits. Provides
recommendations, advice, and technical guidance on the proper application of
existing policies and procedures and use of new or improved methods and
techniques to improve operational efficiency.
Studies and analyzes problem areas through the collection and analysis
of data, personal interviews, observations and management. Upon completion of staff visits, assembles
and analyzes data collected and holds critiques with staff/operating officials
on the status of the program, identifying areas requiring corrective action,
identifying causes for deficiencies, rendering guidance and making
recommendations for improvement.
Prepares reports-of findings and makes recommendations, establishes
compliance schedules, and follows-up to ensure recommendations have been put
into effect and deficiencies are corrected.
Serves as a consultant to all functional area records managers for
retention or disposal of records.
Establishes and maintains a records staging area for the base.

--Analyzes Air Force, Major
Command, National Guard Bureau, State and Group Headquarters instructions,
memoranda and directives pertaining to correspondence and mail management,
preparation of correspondence and messages, and other administrative services
and determines their effect upon the section and other unit activities. Develops and establishes procedures to
implement these changes. Provides
technical advice and guidance to other base activities on matters pertaining to
the various functions of the sections.

--Plans, organizes, directs, and
coordinates Information Management functions to include: (a) Processing of
incoming and outgoing classified and unclassified documents (b) Maintaining a
centralized master file and subordinate file systems used to provide a
reference and record keeping service of a variety of operational and policy
materials to include electronic and paper files (c) Maintaining a system of
reference libraries containing technical and general publications, regulations,
and directives. (d) Reports control.

--Ensures that adequate postal
service is maintained to include the handling and distribution of classified
and unclassified mail. Processes
outgoing mail to ensure that the contents of packages meet federal regulations
for shipment. Ensures that an adequate
distribution system serves the unit needs.

--Manages the unit centralized
orders and travel process required to service the extensive active duty and
travel requirements.

--Directs record and life cycle
management for functional area according to Air Force directives. Provides recommendations, advice, and
technical guidance on the proper application of existing policies and
procedures and use of new or improved methods and techniques to improve
operational efficiency. Studies and
analyzes problem areas through the collection and analysis of data, personal
interviews, observations and management.

--Plans, organizes, directs, and
coordinates Customer Support functions to ensure: (a) Unit Newsletter is published and distributed. (b) Proper handling of
external customer inquiries. (c) Initial and recurring training needs
for services personnel are met. (d) Line of Duty (LOD) determinations are
processed accurately and promptly.

--Serves as a point of contact for
Services (food, billeting). Duties
include: Ensuring that food handlers’ certificates are current for all food
service personnel. Ensuring that those
eligible for overnight billeting accommodations have reservations. Where no services support is available,
ensures that meal chit program is properly managed. Travel vouchers are properly filed.

--Performs
duties as unit awards monitor or alternate.
Ensures that awards and decorations roster is current. Ensures that Awards request forms (Decor 6)
are provided to personnel writing award recommendations and that they are
properly completed.

-- Coordinates physical exams,
immunizations and mobility medical requirements with support medical facility.

--Procures, stores, and issues
office supplies and equipment through well-established channels. Procures office equipment repair
services. Coordinates reproduction
services for large projects.

--Performs duties of Workday
Control Officer. Responsible for
accounting for all guardsperson training workdays (i.e. Annual Training,
Special Training, Active Duty Special Work, Proficiency Training). Ensures workday availability prior to
processing orders requests and ensures that an orders request is prepared for
all workdays expended.

-- Performs other duties as
assigned.

QUALIFICATIONS REQUIRED:
GENERAL EXPERIENCE : Administrative
or clerical experience, education, or training which demonstrates the
candidates ability to perform the duties of the position. Experience using
computer and automation systems.

SPECIALIZED EXPERIENCE : Must have at least 12
(twelve) months experience, education or training in the interpretation and
application of regulations, procedures or laws. Experience that provided a
working knowledge of administrative functions. Experience demonstrating the
ability to advise lower graded employees. Experience working independently and
setting priorities with very little supervisory control which provided the candidate with the Knowledge, Skills, and Abilities listed below.

KSAs :
1. Knowledge of commonly used communications
systems, technology, and operations, as well as established methods,
procedures, regulations and other guides that relate to daily office
operations.

2. Skill in the operation of personal computers
and office productivity software (Ex: Microsoft Office Suite).

3. Skill in the operation of online information
systems, including automated orders preparation systems, government
travel/purchase card management systems, and Human Resource (HR) management
systems.

4. Skill
in the management/administration of official record-keeping systems, to include
the management/administration of hard-copy (paper) and Electronic Records
Management (ERM) systems.

5. Skill
in the design of internet/intranet web pages, to include planning, maintaining,
and establishing policies on internal and external websites.

6.
Ability to coordinate between unit personnel and outside agencies to
ensure personnel needs are accomplished in a timely manner.

7.
Ability to relate facets of work to the traditional National Guardsmen
and plan training activities for Unit Training Assemblies (UTA’s).

8.
Ability to define problem areas; gather and analyze factual data; and
form and communicate conclusions and recommendations.

MILITARY REQUIREMENTS : Selected candidates will be required to be in a compatible military grade prior to the effective date of placement. Selectee must also be in a compatible military assignment (MOS/AFSC) prior to or within one year of placement.

Military Grades : Enlisted Members of the Louisiana National Guard.

Compatible Military Assignments : AFSC: 3D0X1

***LOUISIANA NATIONAL GUARD MEMBERS - Acceptance of this
position may result in the loss of contracted incentive(s). For further
details, contact the LANG State Incentive Manager, at (504) 278-8116***

Participation in direct deposit is mandatory.

HOW YOU WILL BE EVALUATED:
Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The rating you receive is based on your responses to the questionnaire and supporting documents. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating.

BENEFITS:
The Federal government offers a number of exceptional benefits to its employees. The following Web addresses are provided for your reference to explore the major benefits offered to most Federal employees.

Main site for new federal employees - http://www.opm.gov/insure/new_employ/index.asp

Flexible Spending Accounts - The Federal Flexible Spending Accounts Program (FSAFeds) allows you to pay for certain health and dependent care expenses with pre-tax dollars. For additional information visit: https://www.fsafeds.com/fsafeds/index.asp

Health Insurance - The Federal Employees Health Benefits Program offers over 100 optional plans. For additional information visit: http://www.opm.gov/insure/health/index.asp

Leave - Most Federal employees earn both annual and sick leave. For additional information visit: http://www.opm.gov/oca/leave/index.asp

Life Insurance - The Federal Employees' Group Life Insurance Program (FEGLI) offers: Basic Life Insurance plus three types of optional insurance, for additional information visit: http://www.opm.gov/insure/life/index.asp

Long Term Care Insurance - The Federal Long Term Care Insurance Program (FLTCIP) provides long term care insurance for Federal employees and their parents, parents-in-law, stepparents, spouses, and adult children. For additional information visit: http://www.ltcfeds.com/

Retirement Program - Almost all new employees are automatically covered by the Federal Employees Retirement System (FERS). FERS is a three-tiered retirement plan. The three tiers are: Social Security Benefits, Basic Benefit Plan, Thrift Savings Plan. For additional information visit: http://www.opm.gov/retire/index.asp

OTHER INFORMATION:
1. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.

2. Please do not send/fax/courier/email any applications or resumes to the National Guard Human Resource Office, you must apply on-line or fax your application to the fax number listed on this announcement with the prescribed Cover Letter. The Human Resource can only process materials received through USA Jobs.

usajobs.gov - 21 months ago - save job - block