Communications Specialist and Office Administrator to VP Communications. This is an excellent entry-level position for an aspiring corporate communicator to receive an enterprise-wide view of a $33 billion aerospace contractor by supporting the Vice President of Communications for Boeing Defense, Space & Security. As the primary support role for the Vice President of Communications this job entails managing the schedule and other activities of a senior executive and assisting with the coordination of an effective operating rhythm and information sharing process between the executive, the function's leadership team and the Communications organization at-large.
The successful candidate in this role will gain an understanding and insight into the operations of a large, high-performing corporate communications organization as he/she manages the executive's calendar and travel. The candidate will alsoplan, coordinate and implement all the logistics and communications related to the VP's operating rhythm. In addition they will proactively review all upcoming activities, events and commitments, ensuring all materials needed to support each activity are available in a timely manner for review.
The candidate will work with senior executives both inside and outside the Company and will review all incoming correspondence, prioritize and prepare responses for review by the VP. He/she will also work with the VP and Communications leadership to set priorities and communicate with the larger organization. The successful candidate will bring to the position an appropriate foundation of college-level Communications training and practical experience as a communicator through internships or previous positions. The candidate must have solid written and verbal communications skills in order to prepare and proofread copy and correspondence for style, spelling, grammar, punctuation and format to ensure effective communication. He/she will oversee all logistics of VP activities to ensure consistent, positive presentation of the Boeing image and messages to targeted internal and external audiences. They will collect and compile data in support of the VP of activities and schedule planning.
The position will manage key aspects of the VP's communications with the wider BDS Communications Team, including email communications, presentation development and management of content in the team's shared server. These elements are a key aspect of implementing strategic plans, including recognition events, all-hands meetings and regular communication for effective communications that provide timely and credible information to employees to educate, inform, align and motivate them to support the company's business plans and objectives.
The successful candidate will also be given the opportunity to participate in teams and activities to gain increased practical experience in the Communications function.
This administrative support role is viewed as an excellent opportunity for an entry-level candidate to develop into a versatile and skilled Boeing communicator of the future.
[ + ] Communication
Makes an effort to clarify purpose and importance; stresses major points; follows a logical sequence. Tries to keep the audience engaged through use of techniques such as analogies, illustrations, humor, an appealing style, body language, and voice inflection. With guidance from others frames messages in line with audience experience, background, and expectations; tries to use terms, examples, and analogies that are meaningful to the audience. Occasionally seeks input from audience; checks understanding; tries to present message in different ways to enhance understanding. Uses syntax, pace, volume, diction, and mechanics appropriate to the media being used. Interprets messages from others and responds appropriately; at times requires guidance from others on how to respond.
[ + ] Follow-Up
Maintains awareness of due dates on assignments; effectively communicates milestones and expected results. Asks questions of fellow work group members to obtain relevant information; participates in meetings to review progress and share information; gets feedback on results from those directly involved. Meets formally with fellow work group members to review the results of an assignment or project.
[ + ] Initiating Action
Seeks advice from direct supervisor when confronted with a non-routine problem or when made aware of a situation in own work area. Occasionally assists in implementing new ideas or potential solutions without prompting; does not wait for others to take action or to request action. Volunteers to take action that goes beyond job requirements in order to achieve work group objectives.
[ + ] Managing Work
Has a general sense of more critical and less critical activities and tasks within own work group; adjusts priorities when appropriate. Tries to ensure that required equipment and/or materials are in appropriate locations so that own and others' work can be done effectively. Allocates own time to complete work; tries to coordinate own and others' schedules to avoid conflicts. Has a general understanding of available resources (individuals, processes, departments, and tools) to complete work efficiently. Generally uses time effectively and usually prevents irrelevant issues or distractions from interfering with work completion.
[ + ] Work Standards
Strives to achieve a high level of quality, productivity of service based on criteria established by direct supervisor. Dedicates required time and energy to assignments or tasks to ensure that no aspect of the work is neglected; works to overcome obstacles to completing tasks or assignments. Accepts responsibility for outcomes of one's work; admits mistakes and refocuses efforts when appropriate.
[ + ] Communications Planning
Ability to comprehend the Boeing processes and practices in the creation and implementation of communication plans, strategies, and tactics.
[ + ] Presentation Skills/Techniques
Basic knowledge of and ability to employ routine presentation techniques (e.g., posture, speaker's relationship to audience, use of intonation and props, use of visual aids and pacing).
[ + ] Professional Writing
Basic ability to write clear, compelling prose. Basic ability to apply knowledge of fundamental writing skills to meet customer requirements and communicate with various audiences.
Basic Qualifications For Consideration
Do you have experience managing or leading a project?
Do you have experience working on a variety of assignments with very little supervision?
Do you have experience providing administrative support to multiple customers such as executives and staff members?
Boeing is the world's largest aerospace company and leading manufacturer of commercial airplanes and defense, space and security systems. We...