Executive Assistant to Assistant Vice Chancellor for Facilities Operations
North Carolina State University - Raleigh, NC

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As the largest department within the Facilities Division, Facilities Operations services the Universities 14 million square feet of teaching, research and administrative space and 2,240 acres of ground and transportation infrastructure. Using 850 budgeted positions and an annual budget of $73,000,000; Facilities Operations provides building maintenance and operations, custodial, , utilities, mail, business support service, and project management services for appropriated facilities and for auxiliaries. The 36,000 students, staff, and faculty are supported 24 hours a day, 365 days a year with the following goals in mind: delivering cost effective services to the University, ensuring completed projects and maintenance conform to applicable codes and regulations, minimizing University liabilities arising from the condition and operation, and minimizing disruption caused by the maintenance, repair and building and equipment modifications to the University.

Essential Job Duties

Coordinate compact planning process; research and prepare information for response from the Assistant Vice Chancellor regarding service issues, emergency issues, action items, etc.; manage Assistant Vice Chancellor’s office and supervise support staff. Serve as project manager as assigned. Represent Assistant Vice Chancellor at meetings. Prepare, monitor, and control the operating budget for the Assistant Vice Chancellor’€™s office. Acts as Facility Liaison for the Administrative Services Building III . The duties of the position are focused on responsibilities for ongoing departmental level programs such as emergency planning, on-call administration, operating procedures, annual reporting, publications, communications, building liaison, security representative, hiring official, as well as a wide range of project management duties. Studies, and department level procurements are assigned to this position. Other positions provide clerical support under this position’s supervision.

The position is expected to act as a liaison to other departments concerning service needs and conflict resolution. Acts as ombudsman for other departments in resolving service problems. Interfaces with all levels of management. Provides approval processing for documents requiring Assistant Vice Chancellor’€™s signature.

Other Work/Responsibilities

Minimum Experience/Education

High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Departmental Required Skills

Communicate at a high level with a variety of staff including Director’s, Vice Chancellor’s and outside sources. Must be accountable and resolve issues in a positive manner.

Preferred Experience, Skills, Training/Education

5 to 7 years of related office experience, Associates Degree or Two Year College Equivalent.

Required License or Certification

Valid Driver’s License required.

Valid NC Driver’s License required within 60 days of hire.

Special Instructions

Full Salary Range: $28826-$65040

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