Administrative Assistant
Catholic Charities of Los Angeles, Inc - Los Angeles, CA

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Esperanza Immigrant Rights Project of Catholic Charities of Los Angeles, Inc., is a non-profit law firm which educates and represents, either directly or by finding pro bono counsel, immigrants in removal proceedings in Immigration Court or before Citizenship & Immigration Services. Esperanza provides services primarily to immigrants who are in or recently released from immigration detention, including adults in the custody of ICE (Immigration & Customs Enforcement), adults in the custody of the Los Angeles County Sheriffs Department and children in the custody of ORR (the Office of Refugee Resettlement), or to individuals with particularly complex immigration cases involving a past criminal or gang history. Esperanza also provides education to adults who are considering becoming custodians for unaccompanied children in removal proceedings. Esperanza has provided legal services to immigrants and their families in Los Angeles for over 10 years. More information can be found about Esperanza at www.esperanza-la.org

Responsibilities:

Esperanza seeks a full-time administrative assistant to provide support to our team of legal assistants and attorneys. Duties include:
  • Performing general administrative duties, including filing, copying, note-taking, etc;
  • Managing high-volume phone line;
  • Acting as first point of contact for all visitors to Esperanza;
  • Coordinating daily mail distribution and outgoing mail for all staff;
  • Running filings to immigration court and other courts as assigned by attorneys;
  • Assisting with gathering and submitting data required for reports to funders;
  • Composing and revising correspondence to clients in Spanish and English;
  • Assisting in the preparation of immigration applications for clients;
  • Working with clients and their families to schedule appointments and gather documents needed for representation;
  • Referring individuals to other agencies when Esperanza cannot assist them;
  • Creating and properly maintaining client files;
  • Providing any other administrative work needed to support Esperanza's programs.
Qualifications:

(1) Associate's Degree in related field, or 3-5 years of related experience (BA degree is a plus);

(2) Experience working at a non-profit organization preferred;

(3) Experience working in a legal office, especially with immigration or criminal law preferred;

(4) Fluency in oral and written Spanish required (will be tested at interview);

(5) Strong work ethic and ability to work under pressure;

(6) Strong verbal communication, phone and writing skills (will be tested at interview);

(7) Strong organizational skills and initiative to problem solve independently;

(8) Strong typing and computer skills including MS Word, Excel, Mail Merges, etc.

(9) Passage of the Catholic Charities background clearance check, and

(10)Passion for social justice for immigrants required.