Office Assistant - Front Desk Reception
Acist Medical Systems, Inc. - Eden Prairie, MN

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ACIST Medical Systems is the market leader in providing innovative diagnostic and therapeutic products and services that enable interventionalists and their clinical teams in providing superior patient care. Our focus is “the pursuit of the perfect image” through continuous research and development of new products and technologies – supporting today’s needs and anticipate those of tomorrow. We are an international company, with products in over 45 countries, providing high quality systems and award-winning customer support across the globe.

We believe employees are our greatest asset. ACIST fosters an environment that attracts and retains employees who are proactive, responsive and innovative through commitment to teamwork, communication, feedback and change.

Position Summary:
Professionally support the office operations by providing friendly front desk reception, general office and clerical services. Provide administrative support to the Office Supervisor and other departments as needed.

Primary Duties and Responsibilities:
Answer and direct in-coming phone calls in a friendly, professional manner

Greet all visitors in a friendly, professional manner and route visitors to appropriate party

Handle all incoming and outgoing mail daily

Maintain professional appearance of office reception area and supply rooms

Maintain office supply inventory

Support meetings and events with amenity coordination

Assist in general office duties such as filing, correspondence, mailings, and other reports

Maintain, organize and stock amenities and kitchen supply inventory

Stock kitchen, supply rooms and conference rooms daily

Process invoices for accounts payable

Maintain/Distribute ACIST Medical Systems Phone Directory

Complete on-boarding tasks assigned to Office Services Team

Communicate with Marsden and Liberty regarding facility or cleaning requests

Arrange hotel and car transportation

Schedule meetings in Outlook as needed

Ship business documents as requested

Manage HP Printer Cartridge recycling program.

Maintain documents in ACIST Medical Systems Front Desk Manual

Provide administrative support to Office Services Team and serve as back up and/or provide administrative support to other staff as needed

Required Skills


High level of professionalism, energetic and enthusiasm

Friendly and professional demeanor

2+ years’ experience front desk/office assistant experience

Moderate to high level of computer proficiency including, MS Word, Excel, Outlook and document scanning

Ability to work with different internal and external customers in a professional, freindly manner

Demonstrated organizational and time management skills

Strong written and verbal communication skills and interpersonal skills to effectively translate ideas, concepts and information

Ability to work both as a part of a team and independently with high degree of accuracy and without immediate and constant supervision.

Great attendance record

Two year Administrative Degree

High level of computer proficiency with use of MS Word, Excel and Outlook

4-5 years’ experience as a front desk/office assistant


Required Experience

About this company
ACIST® Medical Systems is a global medical device company that develops advanced contrast injection technologies that help simplify the...