Assistant, School Opening
District of Columbia Public Schools - Washington, DC

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The School Opening Team is a part of the Office of the Chief of Staff, responsible for managing cross-departmental and cross-agency operation projects for DCPS, including School Opening, DCPS enrollment and the Enrollment Audit, School Budgets, DCPS Emergency Response, and School Closing. The School Opening project requires input from all DCPS chief offices and many DC Government agencies. As such, there is a School Opening Team that focuses on coordinating the school opening project to ensure that students enter schools that meet these five goals:

1. Provide clean and safe learning environments
2. Provide fully staffed classrooms
3. Supply all textbooks, technology and learning resources
4. Schedule all students
5. Proactively engage student families through clear communication

In addition, the School Opening Team collaborates with all offices within DCPS and external agencies around the annual enrollment audit, school budget development, year-end closing and preparation for school opening in August. In doing this work, the School Opening team works daily to provide school principals the operational support needed which allows them to focus their attention on student instruction.

The Assistant, School Opening provides essential support to the School Opening Project Manager and the Student Enrollment Manager to ensure that the office operates efficiently and effectively.

The School Opening Assistant reports to the Director, School Opening.

Educational Requirements
Bachelor's Degree

Qualifications
Bachelor’s degree and 1-2 years work experience.
• Outstanding interpersonal and teamwork skills.
• Strong organizational skills, including keen attention to detail and the ability to adhere to strict deadlines.
• Excellent time-management skills.
• Exceptional writing and oral communication skills.
• The ability to learn quickly, work in a fast-paced environment, and multi-task effectively.
• The ability to proactively identify challenges and actively work to find solutions.
• Strong computer skills, specifically Microsoft Office suite.
• Knowledge of DC Public Schools preferred.
• Writing sample will be requested.
Personal Qualities of Top Candidates
• Commitment to Equity: Passionate about closing the achievement gap and ensuring that every child, regardless of background or circumstance, receives an excellent education.
• Leadership: Coaches, mentors, and challenges others to excel despite obstacles and challenging situations.
• Focus on Data-Driven Results: Relentlessly pursues the improvement of central office performance and school leadership, instruction, and operations, and is driven by a desire to produce quantifiable student achievement gains.
• Innovative Problem-Solving: Approaches work with a sense of possibility and sees challenges as opportunities for creative problem solving; takes initiative to explore issues and find potential innovative solutions.
• Adaptability: Excels in constantly changing environments and adapts flexibly in shifting projects or priorities to meet the needs of a dynamic transformation effort; comfortable with ambiguity and non-routine situations.
• Teamwork: Increases the effectiveness of surrounding teams through collaboration, constant learning and supporting others; sensitive to diversity in all its forms; respects and is committed to learning from others
• Dependability: Does whatever it takes to consistently deliver with high quality under tight deadlines; successfully manages own projects through strong organization, detailed workplans, and balancing of multiple priorities.
• Communication and Customer Service Skills: Communicates clearly and compellingly with diverse stakeholders in both oral and written forms; anticipates and responds to customer needs in a high-quality and courteous manner.
Responsibilities
The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties, and/or skills required. Other duties may be assigned.
  • Supports the Manager, School Opening and the Manager, Student Enrollment with school communications.
  • Organizes all documentation from schools during the annual enrollment audit.
  • Assists the Coordinators, School Opening with school operations team meeting logistics.
  • Assists the Manager, Student Enrollment with Registrar Academy planning and implementation.
  • Updates and develops the Registrars Portal.
  • Collates files and data from the annual enrollment audit, school opening and school closing.
  • Maintains adequate supplies for registrars during school opening and the enrollment audit.
  • Drafts and sends documents on the School Opening Team’s behalf.
  • Receives phone calls, mail, faxes, emails, and walk-in inquiries on behalf of the School Opening Team; and responds or directs inquiries to other staff members appropriately.
  • Schedules and coordinates meetings and appointments as well as program/project-related logistics.

Notice of Non-Discrimination. In accordance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, Title II of the Americans with Disabilities Act of 1990 and the D.C. Human Rights Act of 1977, as amended, District of Columbia Official Code Section 2-1401.01 et seq. (Act), the District of Columbia Public Schools (DCPS) does not discriminate (including employment therein and admission thereto) on the basis of actual or perceived race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family status, family responsibilities, matriculation, political affiliation, genetic information, disability, source of income, status as a victim of an interfamily offense, or place of residence or business. Sexual harassment is a form of sex discrimination, which is prohibited by the Act. In addition, harassment based on any of the above-protected categories is prohibited. Discrimination in violation of the aforementioned laws will not be tolerated. Violators will be subject to disciplinary action.

Title IX regulation requires schools to implement specific and continuing steps to protect students and others against discrimination on the basis of sex. Students, parents and/or guardians with inquiries regarding Title IX non-discrimination policies related to students and student activities shall contact:

Title IX Coordinator
Office of Youth Engagement
District of Columbia Public Schools
1200 First St, NE, 8 th Floor Washington, DC 20002
Washington, DC 20002
(202) 442-5099

or

Assistant Secretary for Civil Rights
U.S. Department of Education
Office for Civil Rights
400 Maryland Avenue, SW
Washington, D.C. 20202-1100

Telephone: 1-800-421-3481
FAX: 202-245-6840; TDD: 877-521-2172
Email: OCR@ed.gov

Inquiries regarding the non-discrimination policies of DCPS will be handled as follows:

Employees with inquiries regarding non-discrimination policies related to employment and employees or who wish to file a discrimination complaint should contact:
Equal Employment Opportunity Specialist
Office of Labor Management & Employee Relations
District of Columbia Public Schools
1200 First St, NE, 10th Floor Washington, DC 20002
(202) 442-5424

Students, parents and/or guardians with inquiries regarding non-discrimination policies related to students and student activities, including Section 504, should contact:

Director of Targeted Student Support
Office of Youth Engagement
District of Columbia Public Schools
1200 First St, NE, 10th Floor Washington, DC 20002
(202) 442-5099

Notice of Criminal Background Check. In accordance with the Criminal Background Checks for the Protection of Children Act of 2004, this position has been designated and identified as one which requires a criminal background check and/or traffic record check. If you are tentatively selected for the position, a criminal background check and/or traffic record check (for positions which require the operation of a motor vehicle) will be conducted. A final offer of employment is contingent upon the receipt of a satisfactory criminal background check and/or traffic record check.

Position Information Opening Date: February 20, 2013
Closing Date: February 19, 2014
Vacancy Announcement Number: 13-COS-3
Salary: $33,163-$35,289
Location: Washington, DC

How to Apply To apply for this position, please complete an online
application. Be mindful that you will be asked to select
the position for which you are applying, so please note
the exact title of this job description

Questions? Email DCPS.Careers@dc.gov for technical
assistance. For all other questions, please refer to our
FAQ section.

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