Executive Assistant - HR
Lucasfilm Entertainment Company - San Francisco, CA

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The Executive Assistant reports to the Head of Human Resources and supports the HR/Recruiting Department in managing calendars, answering phones and other administrative duties in a fast-paced, multi-project environment.

Assists and supports the Head of Human Resources in primary day-to-day activities including:
• meeting scheduling and calendar management
• screening and answering incoming calls
• travel scheduling and coordination
• coordinating document approvals and signatures
• expense reporting and budget tracking
• reserving conference rooms and food ordering for group meetings
• managing workplace services and IT needs
• ordering office supplies and keeping department supply area well stocked
• assisting in planning and coordinating department off-sites, special events, etc.
• maintaining and organizing files and records
• distributing department mail

Additional responsibilities:
• Partners with Corp IS and Recruiting Department to ensure data is accurate
• Generate reports as requested by HR/Recruiting department
• Oversee the Independent Contractor workflow process
• Provides additional support to the Human Resource Department team as needed

Requirements
Education, Experience and Skills:
• Minimum 2 years previous executive administrative assistant experience required
• Bachelor's degree or equivalent work experience
• Ability to handle extremely confidential information and keep confidences
• Strong planning, organizing and scheduling abilities
• Excellent verbal and written communication skills
• Professional demeanor and ability to maintain grace under pressure at all times
• Ability to interface effectively with people at all levels inside and outside of the company, including very senior management and talent
• A self-starter with the ability to set priorities, and demonstrate good follow-through when handling multiple tasks with varying deadlines
• Ability to work independently and take ownership of special projects
• Working knowledge and experience with: Word, PowerPoint, Excel and Outlook

Lucasfilm - 10 months ago - save job - block
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