Administrative Assistant, Information Technology
Teradata - Dayton, OH

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150473

Description

Job Summary

The Information Technology administrative assistant supports the Chief Information Officer (CIO), the IT leadership team, Enterprise Data Warehouse (EDW) team, and IT staff. The IT administrative assistant will be responsible for any of the following activities: scheduling meetings, developing correspondence, schedule/arrange travel for senior management, organize department events, submit travel and expense reports, create and manage Purchase Orders in ERP, track yearly maintenance renewals, and processing payroll exceptions for the department. Additional responsibilities may include: preparing reports and other documents using Microsoft Office applications – Word, Excel, Powerpoint. The IT administrative assistant must work with a high level of confidentiality. We are seeking a candidate with excellent people skills and experience in supporting IT functions.

Key Responsibilities

Provide administrative support to the Chief Information Officer (CIO), IT LT members and EDW team

Maintain calendars and scheduling of meetings.

Research and book travel for management team, including air, hotel, and ground transportation

Organize meetings and conference calls with internal and external participants

Assist with on-site meetings

Use and reconciliation of Pcard for low cost department expenses

Order supplies, as needed

Assist in managing system access to ERP system (assigning responsibilities following defined approval process).

Assignment and mailing of remote access tokens to employees globally

Mailing of system set up disks to employees receiving new PC’s globally

Receive, review, and distribute mail

Create PO requisitions in ERP system for software licenses, maintenance, hardware, hardware maintenance, and consulting services supporting the IT department

Track and process receipts of purchased items in the ERP system

Resolution of invoice holds

Track adherence to time entry deadlines for IT employees and report discrepancies

Track and enter Payroll exceptions into Peoplesoft HR/Payroll system

Support for Canon multi-functional printer

Skills and Attributes

Demonstrated experience working with and maintaining confidential information

Multi-task and pay close attention to detail

Possess working knowledge of Microsoft Office (Outlook, Word, Powerpoint, and Excel)

Excellent written, verbal, and interpersonal communication skills. Proven ability to communicate clearly and concisely

Ability to work independently with little to no supervision and deliver on required deadlines

Innovative, continually looking for ways to improve existing processes

Qualifications

Basic Qualifications

High school diploma or equivalent

Minimum 7 years’ experience in administrative support

Minimum 3 years’ experience supporting senior management level

High proficiency use of Microsoft office applications

Demonstrated basic analytical and mathematical skills

Strong editing and grammar skills

Demonstrated ability to perform research, gather data, and basic data analysis

Preferred Qualifications

Associate degree is preferred

Experience working in a multi-national company

Experience with Oracle ERP for creation, receipt, and tracking of Purchase Orders

Experience supporting an IT organization

  • Teradata is an Equal Opportunity/Affirmative Action Employer.
Job

:

Admin

Schedule

:

Full-time

Primary Location

:

Americas-United States-Ohio-Dayton

Organization

:

IT Services

Teradata - 19 months ago - save job - block
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Teradata is a global leader in analytic data platforms, marketing and analytic applications, and consulting services. We help organizations...