Secretary IV The Walt Disney Studios -
Burbank, CA
It’s the magic of immersing yourself in a motion picture masterpiece, or a new track from your favorite band, or the spectacle of a live Broadway show. It’s hard to define and even harder to create, but that’s what we do at The Walt Disney Studios. Ours is a culture of innovation, collaboration and creativity. We raise the bar, then step over it, blazing trails through the production and distribution of world-class entertainment around the globe. If you want to help tell compelling, enduring stories through movies, music or stage plays, then we want to hear from you.
The Walt Disney Studios encompasses the creation, production, promotion, sales, acquisition and domestic and international distribution of live-action and animated motion pictures, home entertainment releases, live stage plays, and music and soundtrack recordings.
The Secretary IV provides day-to-day administrative support. Answers and screens calls, maintains calendars, and schedules meetings and travel arrangements. Assists in preparing meetings and presentations, opens and distributes mail, orders supplies, maintains files, and prepares expense reports. Type correspondence and memos, ships materials, photocopies and faxes documents, and supports departmental projects.
Responsibilities
Carries out various support functions which may include, but are not limited to:
Sorts and processes mail; coordinates mailing materials
Makes departmental and item deliveries
Answers phones
Files documents & materials; archives old files
Makes copies & faxes documents
Schedules meetings
Prepares and Issues reports
Processes expense reports
Orders and maintains office supplies
Prepares and issues schedules
Maintains project status reporting
Maintains department personnel records
Coordinates travel arrangements
Orders, returns, and tracks various assets for employees (e.g., phones, pagers).
Carries out weekly activities that support the department and WDSHE
Develops and maintains documentation and departmental processes / procedures
Assist with all presentation materials (e.g., preparing Power Point presentations, issuing requests, gathering data via the intranet and web)
Provides support for departmental projects as needed
Basic Qualifications
Minimum 2 years experience in administrative support required.
Strong proficiency with Microsoft applications.
Preferred minimum typing speed 50 wpm.
Preferred Qualifications
Is a highly detail oriented individual.
Maintains professionalism under pressure, and works effectively with Executives.
Demonstrates strong organizational skills and follow-through.
Demonstrates a positive work ethic and attitude.
Works effectively with limited supervision.
Strong working knowledge of Microsoft Office applications (MS, Word, Excel, Outlook, PowerPoint) and SAP.
Proven knowledge of Walt Disney Company policies and procedures
Previous experience in a consumer packaged goods business
