Administrative Assistant 4
Wells Fargo - West Des Moines, IA

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Job Title:

Administrative Assistant 4

Requisition Number:

3710595

Schedule Type:

Regular

Work Hours:

40.00

Telecommute Option:

Not Indicated

7001 WESTOWN PKWY - WEST DES MOINES, IA

Location:

Job Description

Wells Fargo's Consumer Lending Group (CLG) is an industry leader in supporting homeowners and consumers. We put customers at the center of all that we do. We make every decision and design every product and service with our customers in mind. If it's not good for our customers, then it's not good for Wells Fargo.

It starts with you. We must attract, develop, retain and motivate the most talented people those who care and who work together as partners across business units and functions. We believe everyone on our team is important and deserves respect for who they are and how they contribute to our success.

The CLG team includes our home mortgage, home equity, consumer credit card, personal loans and lines, direct auto, dealer services and commercial auto, retail services and education financial services businesses.

Join the #1 Mortgage originator and servicer (Source: Inside Mortgage Finance).

Our Fulfillment Team: Originates and services mortgage loans using fair and responsible lending practices to help turn houses into homes.

The administrative assistant supporting the Senior VP and several of his directs in the Des Moines area is an important part of the Joint Venture business support team. This position will report to Senior Vice President of Wells Fargo Ventures and have matrixed reporting to several other leaders including those that support Capital Markets, Risk and Compliance and Technology initiatives within the business unit.

Responsibilities include but are not limited to:
-Assisting manager with maintaining Outlook calendar and email request; making travel reservations via the Concur system;
-Preparing managers monthly expense statements and reviewing and approving direct reports;
-Acting as the manager s proxy in SMS, TIM, ART, Staff Management and Time Tracker systems;
-Processing departmental accounts payable items;
-Reviewing monthly general ledger, researching entries as needed and ensuring certification has been completed;
-Providing administrative support with budgetary planning;
-Handling all aspects of the on-boarding or off-boarding of team members and managed resources;
-Managing meeting logistics for various sized meetings;
-Organizing weekly leadership conference calls and publishing notes;
-Assisting manager with completion and upload of MPPs and bonus plans;
-Creating presentations, reports, and mailings;
-Ordering office supplies and equipment for department;
-Performing miscellaneous assignments, as assigned.

The primary location of this position must be at the Des Moines, Iowa campus located at 7001 Westown Parkway. The location of this candidate in close proximity to other Wells Fargo Ventures support resources is critical to the success of this position. This position will build and maintain relationships with several departments across the organization.

Basic Qualifications

3+ years administrative support experience.

Minimum Qualifications

-Effective writing and editing skills.
-Effective interpersonal skills to deal with both internal and external customers.
-Ability to work independently with minimal supervision.
-Ability to prioritize and organize multiple projects/tasks to meet strict deadlines in a fast paced environment.
-Strong attention to detail.
-Ability to manage confidential information.
-Meeting planning experience.
-Ability to partner with other internal Wells Fargo units.
-Strong relationship building skills.
-Microsoft Office tools proficiency: Word, PowerPoint, Outlook, Excel, Visio, Outlook.

This position requires compliance with all mortgage regulatory requirements and Wells Fargo's compliance policies related to these requirements including acceptable background check investigation results. Successful candidates must also meet ongoing regulatory requirements including additional screening and required reporting of certain incidents.

Preferred Skills

-Experience with Wells Fargo systems such as Concur, SMS, ART, Staff Management, and Time Tracker.
-Budget planning experience.

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Wells Fargo & Company is a financial holding company and a bank holding company. It is a diversified financial services company. It...