The University of Iowa - Iowa City, IA

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Percent Time:

Type of Position
Regular: A position which is considered essential for the effective long-term operation of the university. Persons appointed to this position will receive the privileges and benefits associated with regular employment status.

Job Summary

Plan, organize and lead the administrative operational functions for the Department of English and the English Philosophy Building Shared Service Center (SSC for the Departments of Linguistics, Philosophy, and Rhetoric) a group of complex departments in the College of Liberal Arts & Sciences (CLAS), which includes teaching, research, and service activities. In collaboration with the Department Executive Officers (DEOs), provide oversight for budgeting, accounting, cost accounting, fiscal reporting, including grants and research accounts, information technology, human resources, facilities management, academic support and other major areas of the departments.

Job Duties


Human Resources

Office Administration

Strategic Planning

Operational Functions

Facilities Management

**For detailed job description, please email Gayle Sand (**

The Administrative Services Administrator classification is the fourth classification in the Administrative Services job family. For more information about this job family, visit:

Note to Applicant:

The qualifications for this job posting are described as competencies or the behaviors needed to be successful in performing the duties of the position at a defined proficiency level/standard. The proficiency level required for each qualification is included.

Please assure that your application/resume and/or cover letter illustrates the work experience, knowledge, skills and abilities you have that meet each of the required qualifications.

Proficiency levels are defined as:

Basic Application - Uses basic understanding of the field to perform job duties; may need some guidance on job duties; applies learning to recommend options to address unusual situations.

Working Experience - Successfully completes diverse tasks of the job; applies and enhances knowledge and skill in both usual and unusual issues; needs minimal guidance in addressing unusual situations.

Extensive Experience - Performs without assistance; recognized as a resource to others; able to translate complex nuances to others; able to improve processes; focus on broad issues.

Expert/Leader - Seen as an expert and/or leader; guides, troubleshoots; has strategic focus; applies knowledge and skill across or in leading multiple projects/orgs; demonstrates knowledge of trends in field; leads in developing new processes.

For more information about competencies, visit:

Education Required:
Master’s degree in Business Administration or related field or an equivalent combination of education and experience.

Experience Required:
Extensive experience related to fiscal management and/or administration is required; typically 3 – 5 years.

Operational Functions: Demonstrates extensive experience in planning and efficiently managing the administrative responsibilities of a unit to achieve budget and strategic goals.

Leadership/Supervision: Demonstrates extensive experience in leading, motivating, evaluating and rewarding personnel.

Budgeting: Demonstrates extensive experience in application of policies, accounting practices and tools to develop and administer a complex budget that includes multiple funding sources.

Data Gathering and Reporting: Demonstrates expert knowledge and ability to utilize tools, techniques and processes for gathering and reporting data.

Communicating for effective relationships: Demonstrates expert knowledge and application of oral and written communication techniques and relationship building skills that develop the ability to clearly communicate and work with a variety of individuals and groups in a constructive and collaborative manner while maintaining strict confidentiality.

Desktop Tools: Demonstrates extensive expertise in computer software applications.

Critical Thinking and Decision Making: Demonstrates expert ability to analyze situations fully and accurately, and reach decisions that take into account the interests of all parties to help to plan for short and long term unit needs and help to resolve issues.

Desirable Qualifications:
Experience with electronic processing of transactions is highly desirable.

Experience with humanities disciplines.

Knowledge of University policies, procedures and regulations.

Facilities Management: Demonstrates working experience in managing physical facilities including planning and maintenance.

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