The Information Management and Technology (IMT) is the World Bank’s central function for the provision of information and technology services to the line business units. The unit is charged with supporting the World Bank Group CIO (WBG CIO), and IMTVP in the implementation of the Strategy, which is aligned to the WBG business strategy and reforms agenda. An overarching objective of the Strategy is to ensure that end-users have the information and systems to do their job at HQ or in the Country Offices. The management of most of the end-user IT services, business solutions and the underlying technology infrastructure is centralized with IMT.
The resource management team in IMT together with the program office under IMTAC, is responsible for providing financial oversight across all IMTAC units, including resource allocation, and budget planning and monitoring effectively and efficiently, in alignment with the Bank's and IMT's strategic and emerging priorities. IMT's budget is particularly complex as there are several distinct sources of funds, including Bank administrative budget, chargeback budget, revenue from optional services and reimbursable programs. The team also provides its clients high impact, value-added RM services in business planning, analytics, internal controls, and cost effectiveness, with standardized and streamlined monitoring and reporting.
IMT's operating budget for FY10 is about $250 million in administrative, chargeback, cross support and reimbursable budgets. In addition, IMT coordinates a sizable IT investment plan of between $80-100 million annually that meets the business needs of our complex IT layers and also emerging needs of business process changes.
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year term appointment.
Duties and Accountabilities:
The primary responsibilities of the position will include, but not limited to, a combination of the following:
Capital Investment Planning
Programming, Planning and Budgeting:
1. Provide effective support to the IMTAC’s Management Team on its IT Investment Portfolio, support Sr. RM officer and RM officer to task manage the budget formulation and preparation of IT Investment Portfolio presented to Shared Services Governance in their Annual Three Year Investment Planning (AIP);
2. Support the IMTAC RM team to contribute to strategy, analysis and forecasting process for IT investment planning and financial policy formulation;
3. Provide the depreciation projections of the on-going capital investment and 3 year investment plan cycle for costing purposes. Calculate the available depreciation headroom available during the annual investment plan exercise in order to determine the available headroom for new projects that can be included in the new investment plan;
5. Provide guidance on capitalization policies and procedures to project managers and ensure adherence to Bank’s fiduciary policies;
6. Provide resource use projection, monitoring and analyzing actual vs. plan reporting on project management and adjusting budget and projections accordingly;
7. Support IMTAC’s management team in the IT Governance review process (costing) for IT investments and provide analytical reports as required: gathering financial requirements on projects and preparing the cost estimates of projects using the bank’s capital investment guidelines
Ensure timely submission of project costs to the IT Governance office.
Cost Analysis and Effectiveness:
8. Independently handle complex and technical financial, administrative and cost effectiveness policy and program issues within the unit;
9. Contribute conceptual and strategic analytical capacity to unit Management Team discussions and decisions by linking best financial management practices to business and operational issues.
Capital Budget Administrating
Financial Control and Fiduciary Responsibilities:
10. Implement and maintain, with the SAP framework, an adequate system of internal controls over the unit’s transactions and business operations and contribute to risk management of the unit;
11. Perform regular analyses on all exception reports and identify problem transactions/irregularities and resolve problems in a timely and effective manner.
12. Keep track of the capital investment to make sure expenses align with the original project scope
13. Update managements on monthly, quarterly and yearly basis on the financial status of the project
14. Perform daily supports on creating purchase orders, making payments and ensuring right use of capital budget codes for transactions;
15. Closely work with the budget officers (who manages both capital and admin budgets for a unit) and promptly commutating any reconciliations, findings and follow-ups with related parties
16. Assist mangers in different stages of the project (planning through execution) to successfully implement the project within the budget and timeframe
1. A relevant Master’s degree (Finance, Accounting, Business Management, Economics, Commerce) or completion of the RM Board-sponsored Supplementary Education Criteria (SEC) Program.
2. Minimum of 3 years of experience related to the job responsibilities at the World Bank, or in an international private or public sector organization.
3. Knowledge of a variety of modern procurement practices (including procurement card programs, evaluated receipts settlement) and emerging electronic commerce solutions; excellent knowledge of Bank administrative policies.
4. Ability to research, analyze, and synthesize information, interpret data, retrieve information from SAP or other databases and clearly and concisely prepare results. Exceptional spreadsheet design and manipulation skills, ability to quickly develop effective understandings of logical accounting data structures and data inter-relationships to effectively evaluate and make recommendations on process/system controls; proficiency in using Microsoft Excel, Microsoft Word and Power Point presentation software.
5. Relevant knowledge of Generally Accepted Accounting Principles (GAAP) and understanding of COSO philosophy, and the ability to understand different financial reports and ledgers.
6. Good knowledge and understanding of business planning, work programming, budgeting and financial management.
7. Good understanding of critical linkages and relationships between RM processes, business operations and objectives and good conceptual, analytical and evaluative skills.
8. Ability to work independently on routine issues, organize and prioritize work to meet deadlines.
10. Ability to function effectively in multi-disciplinary teams within a matrix management environment.
11. Excellent communication skills, both verbal and written, and ability to deal sensitively in multi-cultural environments.
12. Highest ethical standards.
13. Creative thinker, quick learner and good team player with initiative and drive.
14. Excellent knowledge of Capital Budget guidelines, policies and procedures and excellent knowledge of Fixed Asset Accounting policies.
The World Bank - 2 years ago
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Collectively known as the World Bank, the International Bank for Reconstruction & Development (IBRD) and its sister organization the...