FOOD DISTRIBUTION PROGRAM MANAGER
Louisiana Department of State Civil Service - Baton Rouge, LA

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MINIMUM QUALIFICATIONS:
A baccalaureate degree.

SUBSTITUTIONS:
Eight years of full-time work experience in any field may be substituted for the required baccalaureate degree.

Candidates without a baccalaureate degree may combine work experience and college credit to qualify as follows:

A maximum of 90 semester hours may be combined with experience to qualify.

15 to 29 semester hours credit will substitute for one year of experience.
30 to 44 semester hours credit will substitute for two years of experience.
45 to 59 semester hours credit will substitute for three years of experience.
60 to 74 semester hours credit will substitute for four years of experience.
75 to 89 semester hours credit will substitute for five years of experience.
90 or more semester hours credit will substitute for six years of experience.

College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of six years full-time work experience. Candidates with 90 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to qualify.

NOTE:
Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Association of Colleges and Secondary Schools; the New England Association of Schools and Colleges, Incorporated; the North Central Association of Colleges and Secondary Schools; the Northwest Association of Secondary and Higher Schools; the Southern Association of Colleges and Secondary Schools; or the Western Association of Schools and Colleges.

Applicants must have a Civil Service test score for the 9333-Professional Entry Test in order to be considered for this vacancy, unless exempted by Civil Service rule or policy. If you do not have a score prior to applying to this posting, it may result in your application not being considered. This agency participates in the E-Verify system for verification of citizenship and employment authorization. This position in located in our Office of Animal Health Services, Food Distribution Division, working out of the Food Distribution Warehouse located at our Baton Rouge Headquarters. Applicants without a current test score can apply to take the test here . To apply for this vacancy, click on the “Apply” link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Resumes will not be accepted in lieu of completing the work experience sections of the application. Interested applicants are strongly encouraged to apply online. If you are unable to apply for this vacancy online, you may mail or fax, 225-237-5945, your Civil Service application to the following address: LDAF, Human Resources, P.O. Box 4172, Baton Rouge, LA 70821-4172, Attn: Julie White. NOTE: When submitting a paper application, it is imperative that you use the latest revised Civil Service application, which is available on the Department of Civil Service’s website. Older versions of the Civil Service application/SF10 will not be accepted and will be returned to you. You may download a Civil Application here. All applications must be received OR postmarked by the closing date of this announcement. Applications received or postmarked after the closing date of this announcement will be returned. If submitting a paper application you must answer, print and submit the supplemental questions with your paper application or it will be considered incomplete and rejected. When college coursework is used to meet the minimum qualifications , a copy of your transcript must be attached to your application , mailed to the address below or faxed to (225) 237-5945 by the closing date of this announcement or your application will be considered incomplete. LDAF, Human Resources, P.O. Box 4172, Baton Rouge, LA 70821-4172, Attn: Julie White. Applicants with international degrees must provide an equivalency evaluation and a copy of their transcript at the time of application. The equivalency evaluation and transcript can be attached to the electronic application, mailed, or faxed to (225)237-5945. Applications submitted without the required documents will not be considered. For further information about this vacancy contact: Julie M. White, Human Resource Specialist Louisiana Department of Agriculture & Forestry P.O. Box 4172, Baton Rouge, LA 70821-4172 225-922-1345 225-237-5945 FAX

Job Concepts:
Function of Work:
FIELD OPTION: To manage multiple program categories and commercial and state warehouses within assigned region of the state to ensure compliance with established Federal regulations and state standards.

HEADQUARTERS OPTION: To manage orders and shipments of raw commodities for multiple program categories in accordance with established Federal regulations and state standards for each program category.

OR

To manage the product quality and fiscal control of processing orders which result in end products that meet Federal and State regulations and standards for use by recipient agencies.

Level of Work:
Program Manager.

Supervision Received:
General from the Food Distribution Program Assistant Administrator.

Supervision Exercised:
Functional supervision exercised over recipient agencies.

Location of Work:
Department of Agriculture.

Job Distinctions:
Differs from positions in other job classes by presence of responsibility for coordinating and directing the Food Distribution functions for an assigned region of the State, or by statewide responsibility for coordinating commodity orders and shipments and/or product quality and fiscal control.

Differs from Food Distribution Asst. State Administrator by the absence of responsibility for assisting in the statewide administration of allocations, system management and field operations for the Food Distribution Program.

Examples of Work:
FIELD SUPERVISORS:
Prepares annual plan of field operations, conducts detailed reviews of multiple program categories, (i.e., school systems, agencies distributing commodities to households, state and local correctional facilities, nutrition programs for the elderly, commercial warehouses, etc.), and evaluates programs for compliance with established Federal regulations and State standards, including required corrective action. Program evaluations frequently require contact with State Food and Drug Administration, U.S. Food and Drug Administration, USDA, Governor's Office of Elderly Affairs, Department of Corrections and Department of Hospitals on matters of concern regarding the Food Distribution Program.

Recommends assessment of fiscal action against agencies based on noncompliance with Federal regulations and State policies and recommends courses of action for local agencies for improvement of programs (i.e., proper storage requirements, quality control, and administrative procedures).

Coordinates and evaluates food commodity requests of assigned agencies to assess actual needs, maintains inventory control and recommends appropriate action on claims for losses of USDA donated food.

Reviews and evaluates renewal agreements of local agencies and recommends approval.

Provides direct support and administrative guidance to eight categories of programs that are eligible to receive USDA donated food including assistance with technical procedures. Each category has different eligibility criteria, program requirements, and varied levels of assistance in value and types of USDA donated foods.

Regulates large commercial warehouse operations in as signed areas to ensure contractual compliance and efficient interaction between warehouses, local agencies and the Louisiana Department of Agriculture.

Analyzes programs and problems in program administration and makes recommendation for the improvement of delivery of services to recipient agencies.

Recommends training aids and participates, develops, conducts, and oversees in-service instruction and pro grams for agency personnel in the assigned program.

Coordinates review with Federal agencies to avoid duplication.

Represents the Louisiana Department of Agriculture as Disaster Feeding Area Chairman; approves and regulates the release of commodities to eligible disaster organizations, and maintains contact with USDA on disaster feeding operations.

HEADQUARTERS PROGRAM SUPERVISORS:
Maintains a master system to manage tracking of all shipments of USDA commodities ordered and received, monitors and evaluates shipment information for accuracy, compiles records reflecting value of food ordered by category, program type, and various time periods.

Implements decisions regarding the transfer of funds according to program balances, maintains commodity item file database, notifies direct ship points of program changes in policies and procedures.

Monitors orders to ensure compliance with entitlement restrictions, independently communicates through correspondence or telephone with agencies relative to order problems.

Prepares and processes claims for excess freight charges, prepares and submits claims for local level reimbursement of allowable expenses.

Researches program and product complaints with the appropriate national USDA offices.

Monitors processing contracts for compliance with program regulations and recommend extension of contracts on an annual basis or document reasons not to extend such contracts.

Verifies that all allowable discounts or refunds are forwarded to the appropriate recipient agency in the correct amount.

Verifies all processing activity on a monthly basis and ensure the accuracy of monthly performance reports submitted by approved processors.

Reviews all audits of approved processors.

Evaluates end product data schedules when submitted by eligible processors to ensure compliance with federal guidelines.

Ensures that all required grading certificates are submitted and that they accurately reflect processing activity.

Monitors bond information to ensure that USDA commodities are properly protected.

Tracks commodity shipments both to the processors as raw product and also tracks the return finished product from plant to school food authority.

Advises assistant director on approval process and status of contracts and individual products.

Ensures that processors submit acceptable quality control system documentation.

Provides current customer information to approved processors as required.

Maintains current processing manual and recommend updates as required.

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