Academic Support (Educational Sp)
University of Hawaii - Honolulu, HI

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Duties and Responsibilities
  • Provide staff support for academic affairs-related events and activities, including commencement, program review, Leadership Matters, WASC accreditation and other academic projects.
  • Assist with the development, planning, coordination and management of projects and activities related to commencement and other academic events and projects.
  • Coordinate logistics for academic events and programs with a variety of campus departments and external organizations and agencies to ensure timely and proper execution of tasks (cont below)
  • (cont from above)(e.g. catering, security, parking, grounds/building management, state government, private vendors of goods and services)
  • Coordinate, prioritize & perform complex support services for academic affairs, having extensive contact with individuals such as UH System & campus senior management, faculty, staff, students, & colleagues from institutions, agencies & communities.
  • Assist in ensuring program and project goals and objectives are met.
  • Assist in the oversight of program and project budget and ensure expenditures comply with appropriate policies and procedures. Ensure that the budget is expended efficiently and effectively.
  • Assist in the design, preparation and editing of various print publications and other media formats, including detailed scripts, reports, printed programs, invitations and event schedules and support documents for participants
  • Prepare correspondence and other written material for supervisor or other administrators, including invitations, memoranda, letters, etc.; ensure content reflects program and project goals and objectives
  • Assist in the pre-event, at-event, post-event, and follow-up for a variety of academic events and activities, including commencement, program review, WASC accreditation, Leadership Matters, etc. (cont below)
  • (cont from above) which involve addressing anticipated/unanticipated problems and issues, and assisting in making suggestions and/or recommendations as necessary.
  • Provide staff support to appropriate committees
  • Work assignments may include evening and weekend hours to ensure operational needs are met.
  • Other duties as assigned
  • Minimum Qualifications
  • Possession of a baccalaureate degree in Business Administration, Education, Liberal Studies, or related field and 0 year(s) of progressively responsible professional experience with responsibilities for academic, non-profit, business or related events and projects; or equivalent education/training or experience.
  • Functional knowledge of principles, practices and techniques in events and projects demonstrated by knowledge, understanding and ability to apply concepts, terminology.
  • Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with events and projects.
  • Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the events and projects.
  • Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
  • Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
  • Demonstrated ability to operate a personal computer and apply word processing software.
  • Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
  • Ability to work outside the normal business hours, including evenings, weekends, and holidays
  • Experience planning and coordinating events, or working with a team in coordination of events;
  • Demonstrated ability to work under pressure, with frequent interruptions and to handle several concurrent projects with competing deadlines in an open and public environment
  • Demonstrated ability to manage work priorities and projects. Excellent organizational skills
  • Ability to recognize problems, identify possible causes and resolve the full range of problems that may commonly occur in academic events.
  • Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports, presentations, brochures, programs and other materials.
  • Desirable Qualifications
  • Experience working in a higher education environment
  • Experience with developing print materials such as programs, invitations, conference or workshop binders, and reports
  • Knowledge of UHM policies and procedures regarding academic affairs
  • Knowledge of Western Association of Schools and Colleges (WASC) accreditation standards and procedures
  • Familiarity and experience with University data management systems
  • Functional knowledge of Federal Education Rights and Privacy Act (FERPA)-related policies, principles and practices;
  • Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations related to accommodating individuals with disabilities
  • Computer skills: Advanced word processing (Word), spread sheeting for preparation of budgets and data (Excel).

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    The University of Hawaii at Manoa serves approximately 20,000 students pursuing 225 different degrees. Coming from every Hawaiian island,...