Executive Administrative Assistant
Philadelphia Media Holdings LLC - Philadelphia, PA

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Interstate General Media LLC, the parent company of Philadelphia Media Network (PMN), publisher of The Philadelphia Inquirer, Daily News, SportsWeek and philly.com, is seeking an Executive Assistant .

The Executive Assistant will support the President of philly.com and senior management while playing a key role in keeping business operations and activities organized and on track. The Assistant will assume a wide-range of responsibilities, all of which require ingenuity and innovation using exceptional communication and interpersonal skills while multi-tasking.

Responsibilities will include basic administrative duties such as expense reports, catering arrangements, car service and travel arrangements/itineraries as well as: heavy calendar management; receiving clients, vendors and serving as a kind but firm gatekeeper; prepare presentation, agendas, arrange meeting facilities and act as recording secretary when President chairs meetings; proofread and process highly confidential reports and correspondence; setup accommodations and entertainment arrangements for company visitors when necessary; anticipate needs and proactively address them with little to no supervision or prompting; process and track departmental invoices; maintain yearly and quarterly budgets. The Assistant will work with building management and the IT division to help facilitate smooth day-to-day office operations.

Minimum Requirements: College Degree; 5+ years prior experience; ability to maintain high level of confidentiality; advanced knowledge of Microsoft Office suite; ability to multi-task; execellent customer service skills; flexible work schedule and ability to do some lifting required.