Executive Assistant Job
ecolab - Saint Paul, MN

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External Job Title
Executive Assistant

AutoReqId
34080BR

Functional Area
Administration & Support Services

Sub-Function
Administration & Support Services

Division
Specialty Sector

City
Saint Paul

State/Province
MN

Country
US

Employment Status - global req
Full Time

Job Description

Ecolab is seeking an experienced, professional, and
dynamic Executive Assistant to provide administrative support to
the EVP & President, Global Specialty and Services
Sector and Senior Vice President, Global Services Sector , as well as
the broader Global Services and Specialty Sector teams. This successful
individual must be a very organized self-starter who initiates and anticipates,
has high energy and excellent communication skills.

This position is located at Ecolab’s international headquarters
location, in downtown St. Paul, MN.

In this Executive Assistant role, you will have the opportunity
to:

Manage multiple calendars

Make complex travel arrangements (both domestic and international)

Coordinate meeting logistics

Handle finance administrative tasks related to corporate card use and
expenses, and accurately manage departmental invoice processing

Plan and execute team meetings with multiple, global participants,
using webex, videoconferencing and other effective technology; Manage set up
and all pre- and post-event activities to ensure all sessions are well
coordinated and executed with high impact

Produce high quality reports, presentations and other documents

Act as liaison between reporting managers and both internal customers

Act as key contact for high-level, external customers

Manage project tracking, budget planning, database consolidation and
other projects as requested

Assist with office duties including: file maintenance and
retention, office supplies ordering, data entry, on-boarding logistics of new
staff, work space movement, IT hardware and access, etc.

Support special projects and drive assigned tasks.

Basic Qualifications

High School Diploma or equivalent

4+ years of administrative assistant or executive assistant experience

Ability to accurately type a minimum of 25 words per minute in a
timed test

Intermediate proficiency in MS Excel, PowerPoint, and Outlook

Immigration sponsorship is not available for this position

Preferred Qualifications

Post-secondary degree

2+ years experience working for a Fortune 500 company

3+ years corporate experience in companies with more than 10,000
employees

Advanced proficiency in MS Excel

Experience working with Visio, SharePoint, Concur, Webex and/or MS
Project

Experience booking complex, international travel

Demonstrated initiative with the ability to work independently, be
resourceful, and anticipate needs

Organizational skills and ability to effectively manage multiple,
competing priorities in a fast-paced, deadline driven environment

Strong verbal and written communication skills

High attention to detail and quality

Strong customer focus and interpersonal skills, with a willingness to collaborate
in a team environment

Critical thinking, analytical, and problem solving skills balanced with
vision and creativity

Ability to quickly learn and gain knowledge of organizational
operations, procedures, and staff

Reliability, flexibility and approachability

Ability to professionally manage confidential and time-sensitive
information

Prior experience, as well as a strong comfort level, working in a
global environment

Previous project coordination experience with proven follow-through

About Ecolab
Every day, we make the world cleaner, safer and healthier – protecting people and vital resources. Ecolab is the global leader in water, hygiene and energy technologies and services. Around the world businesses in foodservice, food processing, hospitality, healthcare, industrial, and oil and gas markets choose Ecolab products and services to keep their environment clean and safe, operate efficiently and achieve sustainability goals. Our global workforce of over 44,000 employees is consistently delivering comprehensive solutions that meet the unique needs of our customers.

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A trusted partner at more than one million customer locations, Ecolab (ECL) is the global leader in water, hygiene and energy technologies...