Develop understanding of various forms utilized in agency.
Maintain policy files, both retrieving and filing documents as instructed.
Monitor all search orders.
Review order to verify all data is complete.
Complete order form for searcher (if applicable)
Monitor orders due back on a daily basis.
Pull files, insert search, and put in commitment basket.
On a daily basis, log orders received, searches ordered and searches received.
Premiums Receivable and Cancellations.
On a daily basis, pull files on premiums received and stamp payment date.
Prepare daily deposit in processing system and bank.
Send invoices to lenders on outstanding premiums.
Track fees received and monies still due.
Follow up on late notices not paid.
Fax invoices to accounting for payment on a daily basis.
Prepare daily deposit on a daily basis.
Process requests for changes/corrections to policies (amounts, etc.)
Open and distribute daily mail.
File all documents pertinent to commitments on a daily basis.
Prepare outgoing mail.
Assist with routine typing of envelopes, forms, letters and other documents as needed.
Assist with special projects as requested.
High school graduate or equivalent with two years of clerical or administrative experience.
Experience related to title insurance, mortgage lending, real estate or loan processing preferred.
Ability to type a minimum of 40 wpm, set up filing systems and operate a personal computer.
Ability to communicate effectively both orally and in writing, in person and by telephone.
Strong organization skills and ability to work well with others.