Billing Coordinator
Weber Shandwick - New York, NY

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As a leading global communications firm, Weber Shandwick works with clients to address a broad range of challenges across diverse geographies, product categories and audiences.
Our ability to harness this collective experience and knowledge and apply it to each assignment is an important ingredient in our success. We are continuing to develop new ways of harnessing the power of advocacy for our clients. One way is through recognizing how advocacy - the active support of brands, causes and issues by individuals - has emerged as the most trusted source of information and communication today, as well as the most powerful force in business. We seek to build advocacy creation into our client work from the start.

The New York office has an exciting opportunity for an experienced Billing Coordinator to join our finance team. The Billing Coordinator is responsible for obtaining ownership of designated accounts and generating client invoices and providing necessary support to Project and Finance Managers.

Coordinate client billings to ensure timely and accurate processing each month in accordance with the terms of the client's agreement.

Draft, edit and finalize invoices for client, working closely with Account Manager around the U.S.

Interact with client finance team on billing issues, purchase orders and deadlines.

Provide monthly reconciliation of amount prebilled (where applicable).

Maintain trackers of overall accounts including amount billed, approved budgets, inter-company budget allocation & tracking, year to date fees and expenses for each account, aggregate amount per office and client in total

Provide time-runs upon request.

Review client job jackets to ensure that they are complete.

Match supporting documentation of expenses to draft invoices.

Provide details of billing and expenses to account managers and client as needed.

Ensure that invoices are mailed in a timely manner and in accordance to the contract

Work closely with account managers around the U.S to ensure that they stay within the approved budget.

Set up jobs in the billing system including budgets, billing plan, etc as detailed in the Statement of Work.

Provide other general support to account managers as needed around the U.S.

Obtain copy of the statement of work and purchase order prior to setting up new projects.

Ensure up to date purchase orders are received for new projects or for revised budgets.

Maintain contract conditions in the billing system for all jobs and offices

Assist in the collection process of past due accounts receivable as needed.

Assist project managers on client queries and requests

Interface with offices overseas to ensure the timely receipt of invoices for joint venture projects for intercompany reporting purposes.

Create & finalize inter-office agreements upon request.

Facilitate communication with finance contacts in other offices.

Background Required:
A minimum of 2-4 years related experience

Strong attention to detail

He/she must be flexible, team oriented and deadline driven

Strong mathematical skills

SAP experience (preferred)

Strong computer skills, particularly Microsoft Office Suite

Strong organizational skills

Ability to communicate effectively within all levels of the organization, both verbally and in writing

Weber Shandwick is an Equal Opportunity Employer. EEO/AA.M/F/D/V.

Weber Shandwick - 3 years ago - save job - block
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CMGRP knows public relations to the letter. Doing business as Weber Shandwick, the company is one of the world's leading public...