Administrative Assistant
Starwood Hotels and Resorts Worldwide Inc - Río Grande, PR

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Company

Starwood Hotels & Resorts Worldwide, Inc., one of the leading hotel and leisure companies in the world with more than 1000 properties in over 100 countries, is a fully integrated owner, operator and franchisor of hotels and resorts with the following internationally renowned brands: St. Regis®, The Luxury Collection®, Sheraton®, Westin®, Four Points® by Sheraton, W®, Le Méridien®, Aloft®and ElementSM. Starwood Vacation Ownership, Inc., a subsidiary of Starwood Hotels & Resorts Worldwide, Inc., is one of the premier developers and operators of high quality vacation interval ownership resorts. For more information, please visit www.starwoodhotels.com or www.starwoodvacationownership.com.

Location

The St. Regis Bahia Beach Resort, Puerto Rico is located on the northeastern corridor of the island of Puerto Rico, at the foot of the El Yunque National Rainforest. The resort is bordered by the 5,000 acre Espíritu Santo River State Preserve, and is a 30 minute drive from the 500 year old jewel - Old San Juan.

Department

The Finance Deparment assists in the administration and management of the hotel's operation, maintaining established costs and quality standards. The Human Resources Department assists in the administration and management of hotel personnel, recruitment, employee relations, performance, workers comp, leaves of absence, and upholds employment laws.

Job Description

This is a supportive role to the Human Resources and Finance Departments with clerical responsibilities including organizing files and answering incoming calls and requests.

Responsible for assisting in the areas of including but not limited to; administrative duties, verbal and written spanish translation, handling of unemployment claims, employee verifications, employee vacations, reporting and some recruitment, i.e. qualifying applicants,
references, and drug test.

Handle and maintain employee records, active and terminated.

Conduct all administrative tasks in a timely fashion and assist in preparation of recruitment and training efforts of the deparment such as conducting employment references on all qualified/screened applicants (to include a thorough background check of 3-4 years depending upon number of positions held within that time frame, and communicating any reference concerns to appropriate recruiter. Attend weekly walk-ins and screens applications for complete information. Schedule screening interviews and drug testing appointments for recruiters.

Perform all clerical duties including but not limited to non-routine faxing/mail distribution, telephone coverage for overflow, reception coverage during absence of receptionist, filing, and employee verifications.

Handle all written employment verification in a timely fashion and in accordance with hotel policy.

Perform exceptional communication skills throughout all functions of the job i.e. guests, department managers, and fellow employees.

Associates Degree preferred; One to two years of clerical/administrative experience.

Requirements

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities.

  • Must be able to speak, read, write and understand the primary languages, English and Spanish, used in the workplace.
  • Must be able to read and write to facilitate the communication process.
  • Requires good communication skills, both verbal and written.
  • Must possess basic computational ability.
  • Thorough knowledge of computer processing system and ability to manually perform these operations if necessary.
  • Ability to prepare and analyze data figures and transcriptions prepared on and generated by computer.
  • Knowledge of computer accounting programs, math skills as well as budgetary analysis capabilities required.
Physical Demands
  • Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems.
  • Must be able to sit at a desk for up to 8 hours per day. Walking and standing are occasionally required.
  • Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis.
  • Must be able to lift up to 15 lbs. occasionally.
  • Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.
  • Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates.
  • Vision occurs continuously with the most common visual functions being those of near vision and depth perception.
  • Ability to work primarily with fingers to pick, pinch, type and carry out substantial movements (motions) of the wrists and hands as well.
  • Requires manual dexterity to use and operate all necessary equipment.
  • Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.
QUALIFICATION STANDARDS

Education
High school or equivalent education required. Bachelor’s Degree preferred.

Experience
At least one year Accounts Payable experience.

Licenses or Certificates
Not Applicable

Grooming
All employees must maintain a neat, clean and well-groomed appearance per Starwood standards.

This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time.

Administrative Assistant
Company

Starwood Hotels & Resorts Worldwide, Inc., one of the leading hotel and leisure companies in the world with more than 1000 properties in over 100 countries, is a fully integrated owner, operator and franchisor of hotels and resorts with the following internationally renowned brands: St. Regis®, The Luxury Collection®, Sheraton®, Westin®, Four Points® by Sheraton, W®, Le Méridien®, Aloft®and ElementSM. Starwood Vacation Ownership, Inc., a subsidiary of Starwood Hotels & Resorts Worldwide, Inc., is one of the premier developers and operators of high quality vacation interval ownership resorts. For more information, please visit www.starwoodhotels.com or www.starwoodvacationownership.com.

Location

The St. Regis Bahia Beach Resort, Puerto Rico is located on the northeastern corridor of the island of Puerto Rico, at the foot of the El Yunque National Rainforest. The resort is bordered by the 5,000 acre Espíritu Santo River State Preserve, and is a 30 minute drive from the 500 year old jewel - Old San Juan.

Department

The Finance Deparment assists in the administration and management of the hotel's operation, maintaining established costs and quality standards. The Human Resources Department assists in the administration and management of hotel personnel, recruitment, employee relations, performance, workers comp, leaves of absence, and upholds employment laws.

Job Description

This is a supportive role to the Human Resources and Finance Departments with clerical responsibilities including organizing files and answering incoming calls and requests.

Responsible for assisting in the areas of including but not limited to; administrative duties, verbal and written spanish translation, handling of unemployment claims, employee verifications, employee vacations, reporting and some recruitment, i.e. qualifying applicants,
references, and drug test.

Handle and maintain employee records, active and terminated.

Conduct all administrative tasks in a timely fashion and assist in preparation of recruitment and training efforts of the deparment such as conducting employment references on all qualified/screened applicants (to include a thorough background check of 3-4 years depending upon number of positions held within that time frame, and communicating any reference concerns to appropriate recruiter. Attend weekly walk-ins and screens applications for complete information. Schedule screening interviews and drug testing appointments for recruiters.

Perform all clerical duties including but not limited to non-routine faxing/mail distribution, telephone coverage for overflow, reception coverage during absence of receptionist, filing, and employee verifications.

Handle all written employment verification in a timely fashion and in accordance with hotel policy.

Perform exceptional communication skills throughout all functions of the job i.e. guests, department managers, and fellow employees.

Associates Degree preferred; One to two years of clerical/administrative experience.

Requirements

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities.

  • Must be able to speak, read, write and understand the primary languages, English and Spanish, used in the workplace.
  • Must be able to read and write to facilitate the communication process.
  • Requires good communication skills, both verbal and written.
  • Must possess basic computational ability.
  • Thorough knowledge of computer processing system and ability to manually perform these operations if necessary.
  • Ability to prepare and analyze data figures and transcriptions prepared on and generated by computer.
  • Knowledge of computer accounting programs, math skills as well as budgetary analysis capabilities required.
Physical Demands
  • Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems.
  • Must be able to sit at a desk for up to 8 hours per day. Walking and standing are occasionally required.
  • Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis.
  • Must be able to lift up to 15 lbs. occasionally.
  • Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.
  • Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates.
  • Vision occurs continuously with the most common visual functions being those of near vision and depth perception.
  • Ability to work primarily with fingers to pick, pinch, type and carry out substantial movements (motions) of the wrists and hands as well.
  • Requires manual dexterity to use and operate all necessary equipment.
  • Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.
QUALIFICATION STANDARDS

Education
High school or equivalent education required. Bachelor’s Degree preferred.

Experience
At least one year Accounts Payable experience.

Licenses or Certificates
Not Applicable

Grooming
All employees must maintain a neat, clean and well-groomed appearance per Starwood standards.

This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time.

Starwood Hotels - 17 months ago - save job - block
About this company
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Starwood Hotels & Resorts Worldwide knows how to shine a light on hospitality. One of the world's largest hotel companies, it has...