Supervisory Fiscal Specialist
Department Of Justice - Guaynabo, PR

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U.S. Citizen
  • Must be able to obtain and maintain a Security Clearance.
  • Males born after 12-31-59 must be registered for Selective Service.
  • Background and/or Security Investigation required.

  • DUTIES: This position is located in Caribbean Division, Guaynabo, Puerto Rico. The incumbent is responsible for certifying all payments in accordance with Federal Appropriations Law and determining any late fees under the provisions of the Prompt Payment Act; managing and executing a Financial Plan; continuously monitoring the status of forms and documents within Unified Financial Management System (UFMS) to ensure timely processing of commitment, obligation and payment documents; reviewing obligation reconciliations for allowances; and preparing and monitoring budget and accounting reports.

    Provides advice to management concerning the most efficient and effective means of obtaining, scheduling, and distributing funds. Provides guidance to program managers of division management on procurement and budgetary policy interpretation and translates program objectives and goals in terms of resources elements in analysis and planning. Develops and formulates balanced budget proposals, performs in-depth analysis of each program budget including historical data, estimates, spending records, and trends. Serves as Primary Division Certifying Officer for payments made by Department of Treasury.

    Plans, manages, and coordinates a wide range of complex financial disbursement activities, such as commercial pay, travel, interagency agreements, imprest fund, and transfers of funds. Provides in-depth analysis of the flow of financial documents and source data. Processes intra-governmental payment and collection (IPAC) transactions for consolidated bills comprised of multiple line items. Collects, analyzes, and validates complex cost data pertaining to a wide range of programs with different modes of operation, guidelines, and requirements. Provides advice to management concerning the most efficient and effective means of obtaining, scheduling, and distributing funds.

    Supervises and directs the activities of a fiscal staff performing work at the GS-11 level or below. Provides the administrative and technical supervision necessary for accomplishing the work of the unit. Performs the administrative and human resource management functions relative to the staff supervised.

    Reviews weekly, monthly, quarterly, and annual financial reports of obligations and expenditures. Reviews and enters data from a variety of sources into forms, reports, and schedules. Analyzes expenditures versus obligations/commitments to identify and assist in the resolution of problems inherent in the management of resources for the directorate/organization supported. Reviews documents and makes determinations that the payment is legal, proper, and correct. Using budget estimates from program managers, develops and formulates a balanced budget proposal for the office for the coming fiscal year. Using a variety of budget processes, prepares budget estimates for large operating program areas. Reviews policy and procedural changes that affect specially funded programs and budget enhancements for allowances established for the office.

    QUALIFICATIONS REQUIRED: Grade 12: Qualifying experience for the GS-12 level includes one (1) year of specialized experience equivalent to the GS-11 level in the Federal service that include developing and formulating a balanced budget proposal for the upcoming fiscal year; ensuring compliance with management objectives, policies, and performance measures; automated accounting systems in order to monitor and manage accounting functions.

    KNOWLEDGE, SKILLS AND ABILITIES (KSAs)/Competencies: Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

    1. Knowledge of operational and strategic skills and experience in federal budgeting/financial management policies, regulations and guidelines.

    2. Ability to apply analytical methods and techniques to identify and resolve financial and/or auditing issues.

    3. Ability to gather, compile, and analyze financial and/or automated data processing to meet the logistics plan and identify problems

    4. Knowledge of complex automated financial systems in order to monitor and manage functions that utilizes multiple systems.

    5. Demonstrated ability to supervise.

    6. Ability to communicate in writing.

    7. Ability to communicate other than in writing.

    Conditions of Employment:

    PCS: Not Authorized
    Relocation Expenses: Not Authorized
    Overtime Work: Occasionally
    TDY Travel: Seldom
    Tour of Duty: Other
    Fair Labor Standards Act: Exempt
    Drug Testing Designated Position: Yes
    Security Requirements: Top Secret Clearance

    Successful completion of a one-year supervisory or managerial probationary period (unless already completed).

    All qualification requirements must be met by the closing date of this announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review in our office, in other Federal agency personnel offices, and on OPM's web site at .

    HOW YOU WILL BE EVALUATED: Your application will be evaluated and rated under DOJ’s Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be assessed and your application will then be placed in one of three categories: Best Qualified , Highly Qualified , or Qualified . Names of all candidates in the best qualified category will be sent to the hiring official for employment consideration.

    Candidates determined to be Best Qualified will be referred to the hiring manager for further consideration and possible interview. The Category Rating Process does not add veterans' preference points, but protects the rights of veterans by placing them ahead of non-preference eligibles within each category.

    Click here to view vacancy questions: View Assessment Questions

    BENEFITS: The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System,

    The following Web addresses are provided for your reference to explore the major benefits offered to most Federal employees:

    Flexible Spending Accounts - The Federal Flexible Spending Accounts Program (FSAFeds) allows you to pay for certain health and dependent care expenses with pre-tax dollars. For additional information visit:

    Health Insurance - The Federal Employees Health Benefits Program offers over 100 optional plans. For additional information visit:

    Leave - Most Federal employees earn both annual and sick leave. For additional information visit:

    Life Insurance - The Federal Employees' Group Life Insurance Program (FEGLI) offers: Basic Life Insurance plus three types of optional insurance, for additional information visit:

    Long Term Care Insurance - The Federal Long Term Care Insurance Program (FLTCIP) provides long term care insurance for Federal employees and their parents, parents-in-law, stepparents, spouses, and adult children. For additional information visit:

    Retirement Program - Almost all new employees are automatically covered by the Federal Employees Retirement System (FERS). FERS is a three-tiered retirement plan. The three tiers are: Social Security Benefits, Basic Benefit Plan, Thrift Savings Plan. For additional information visit:

    This link provides an overview of the benefits currently offered to Federal employees.

    OTHER INFORMATION: Direct Deposit: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.

    Additional vacancies may be filled from this vacancy announcement.

    Drug testing is required for this position.

    All non-DEA applicants must complete a drug use questionnaire when applying for this position. Applicants who are found, through investigation or personal admission, to have experimented with or used narcotics or dangerous drugs, except those medically prescribed, will not be considered for employment with the Drug Enforcement Administration (DEA). Exceptions to this policy may be made for applicants who admit to limited youthful and experimental use of marijuana. Such applicants may be considered for employment if there is no evidence of regular, confirmed usage, and the full-field background investigation and results of other steps in the process are otherwise favorable. Compliance with this policy is an essential requirement of the position.

    It is highly suggested that you complete the Drug Questionnaire form when submitting your application package. However, if you do not complete and submit this form with your application package, it will not disqualify you from the application process. You will be asked to complete the Drug Questionnaire form before extended a conditional offer. Click the following link to access the Drug Questionnaire.

    To submit your completed Drug Questionnaire please follow the instructions for uploading or faxing documents in the "How to Apply" section of this announcement.

    ICTAP: Please visit this link to obtain requirements for applying as an ICTAP eligible applicant.

    Career Transition Assistance Plan (CTAP): Provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified category using established category rating criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at:

    VETERANS' PREFERENCE: If you are entitled to veterans’ preference, you should indicate the type of veterans’ preference you are claiming on your resume. Your veterans’ preference entitlement will be verified by the employing agency.

    For 5-point veterans’ preference, please provide your DD-214 (Certificate of Release or Discharge from Active Duty); official statement of service from your command if you are currently on active duty; or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions.

    For 10-point veterans’ preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, and the other required documentation identified on the SF-15 to support your preference claim.

    Documentation intended to establish preference must be received by 11:59PM EST on TAG: Closing Date. Information on veterans' preference and other veteran entitlements can be found in the VetInfo Guide


    SELECTIVE SERVICE: MALE APPLICANTS BORN AFTER 12/31/1959 must certify prior to job offer that they have registered with the Selective Service System, or are exempt from having to do so under Selective Service law.


    REGARDING INTERVIEWS: Interviews may be required for this position. Accommodations may be made to conduct telephonic interviews to preclude travel hardships for applicants.

    NOTE: Declining to be interviewed or failure to report for a scheduled interview will be considered as a declination for further consideration for employment against this vacancy. In accordance with 5 CFR 2635.704, applications will not be accepted in a postage paid government envelope.

    EEO Policy Statement:

    Reasonable Accommodation Policy Statement:

    Applications submitted in postage-paid Government envelopes will not be accepted.

    The Drug Enforcement Administration participates in the USCIS Electronic Employment Eligibility Verification Program (E-Verify - ). E-Verify helps employers determine employment eligibility of new hires and the validity of their Social Security numbers.

    Questions concerning this announcement should be directed to:

    Susan N. Gearhart


    For additional applicant resources please visit DEA's website: .

    If you experience technical issues with completing your online application please email the Application Manager Help Desk at . - 20 months ago - save job - copy to clipboard
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