Office Automation Assistant
Department of Defense - Santa Rita, GU

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Our mission is to provide an exemplary education that inspires and prepares the children of our dedicated U.S. Military members for success in a dynamic, global environment.

Department of Defense Education Activity (DoDEA) is a DoD Field Activity responsible for the oversight of two school systems, the Department of Defense Dependents Schools (DoDDS) and the Department of Defense Domestic Dependent Elementary & Secondary Schools (DDESS). DoDEA employs more than 12,000 individuals responsible for educating approximately 90,000 students in 12 foreign countries, seven states, Guam, and Puerto Rico. The mission of DoDEA is to provide a quality education from pre-kindergarten through grade twelve for the eligible minor family members of DoD military and civilian personnel on official assignments.

NOTE: Applications are being accepted to establish a register that will be used to fill multiple vacancies as they occur throughout the year. Location and work schedule of vacancies will vary based on the needs of the DoDEA District and can be located at any of our schools. There is no guarantee if or when vacancies will be available.

Positions are excepted service. Selectee must convert to an excepted service appointment.

All required documents must be submitted with your application package in order to be considered. Failure to provide the required documents as stated in the vacancy announcement may result in an ineligible rating. (See Required Documents section)
    KEY REQUIREMENTS
  • You must be a U.S. Citizen to apply for this position
  • Male applicants must meet the Selective Service requirement
  • You will be subject to a background/suitability investigation/determination
  • You must be able to type at least 40 words per minute

DUTIES: OFFICE AUTOMATION ASSISTANT, GS-0326-05
In this position, you will perform various office automation duties in support of school administration. Uses database and spreadsheet software to enter, revise, sort and retrieve data pertaining to school administration. Sets up and operates peripheral equipment and devices to process a variety of applications programs. May perform one or more of the following duties: Serves as back-up and assists the School Information Assistant by entering and retrieving information in the Student Management System (SMS) database. Assists in the registration of new students. Establishes and manages personnel files to include Notification of Personnel Actions (SF50) and teacher certifications/recertifications, records related to school correspondence/mail distribution, and freedom of information act data. Prepares and tracks Military Interdepartmental Purchase requests (MIPRs) and provides printouts of available funds information to the school principal. Maintains the Key Control Register and controls the issuance of office and/or school keys. Serves as the schools Telephone Control Officer (TCO). Orders, maintains, and displays controlling regulations, publications and required forms that may have been issued by a variety of sources. May perform office automation work, including word processing, and a variety of clerical functions in support of a special education assessor office within the Department of Defense Education Activity (DoDEA) at a school or school complex level. Maintains time and attendance, and leave records in the absence of school secretary.

QUALIFICATIONS REQUIRED: In order to qualify for these positions, applicants must have one year of specialized experience at the next lower level or pay band equivalent to the General Schedule (GS-04) or other pay systems. Specialized experience is defined as experience that equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Experience must be directly related to the line of work of this position. Education may be substituted for specialized experience if the applicant has1 full year of graduate level education. Such education must demonstrate the knowledge skills, and abilities necessary to do the work.

OR EDUCATION SUBSTITUTION of four years above high school. One year of full time academic study is defined as 30 semester hours, 45 quarter hours in a college or university or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial or technical school.

Are You Qualifying Based on Education? A photocopy of all OFFICIAL college/university transcripts (front and back) must be submitted. To receive the maximum allowable credit you must include all transcripts (front and back) for each degree earned to include any additional courses currently in progress. Any transcripts submitted that are not in English or not official will be removed from the application and will not be considered. (Transcripts must be in English.)

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

HOW YOU WILL BE EVALUATED: Once your application is complete, the Human Resources Office will compare your resume and supporting documentation against your responses to the assessment questionnaire to determine if you are qualified for this position. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills, and abilities required for this position. If, after reviewing your resume and/or supporting documents, a determination is made that you have inflated your qualifications and/or experience, your score may be adjusted, including marking you ineligible for this position.

BENEFITS: For positions with temporary appointments lasting less than one year, benefits may not be authorized.

Working for the Department of Defense Education Activity offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. To find out more about the major benefits offered to most Federal employees, visit www.opm.gov/insure

OTHER INFORMATION: PAYMENT OF TRAVEL AND TRANSPORTATION IS NOT AUTHORIZED.

NOTE: Candidates selected for temporary positions may be non-competitively converted to permanent without further competition.

Selective Service: Males born after 12-31-59 must be registered or exempt from Selective Service (see www.sss.gov ).

CONDITIONS OF EMPLOYMENT:

All candidates must reside within the local commuting area where the position is located. Local commuting area is defined as the geographic area surrounding a work site that encompasses the localities where people live and reasonably can be expected to travel back and forth daily to work based on the generally held expectations of the local community. (5 CFR 575.203)

Incumbent may be required to complete a 1-year probationary or trial period.
Status candidates must meet time-in-grade requirements.

You will be required to participate in Direct Deposit/Electronic Fund Transfer in accordance with DoD Regulation 7000.14R.

Selectee must undergo Background Checks IAW DoDI 1402.5 (e.g. Local Files Check, State Criminal History Records Check, and National Agency Check Inquiries). Employment in these positions is subject to successful completion of a background security investigation and favorable adjudication. Failure to successfully meet/maintain these requirements may be grounds for termination.

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