"Where Creating the Best Hope for a Healthier Future Begins"
You will provide project management for research projects of considerable scope and complexity. You will make decisions to impact the scientific and financial success of numerous grant funded research projects in the Children's Learning Institute in the Department of Pediatrics.
Additional Summary Specific to Job
This position will plan, coordinate and direct the business management and administrative staff activities of the Children's Learning Institute's pre- and post-award grants team with awards totaling over $25,000,000 .
Responsibilities to include, maintaining and monitoring grant and contract budgets for the center, monitoring the distribution of funds and stewardship of grants including progress report preparation and submission, cost share reporting, and project close-out. Works with the Office of Sponsored Projects and Post Award Finance to ensure compliance and reporting requirements of externally funded programs in accordance with general and specific funding source regulations, policies and procedures. Provides day-to-day management contracts and grants unit personnel which includes training and assigning work.
Monitors and reconciles grants, contracts, cost sharing, and subrecipient invoicing totaling over $25,000,000 to maintain compliance with award terms and conditions and meets monthly with faculty to review grants' financial status. As needed, prepares cost studies and management reports reflecting historical financial data.
-Reviews personnel action forms regarding fund source changes, appointments, promotions, separations, salary actions, and other types of personnel actions and obtains necessary approvals for a center with 200+ faculty and staff. Ensures actions are processed accurately and in a timely manner in the human resources and financial management systems.
-Ensures compliance with the policies and procedures of the university and department/division.
-Performs the full range of closeout function for expired awards.
-Identifies and solves problems independently whether they are fiscal or administrative.
-Prepares and presents grant preparation and grant administration training classes and/or provides one-on-one assistance to department faculty and staff. Represents the division in meetings and other events to exchange information and/or address needs and concerns of the division. Establishes/improves comprehensive pre- and post-award management procedures for Children's Learning Institute.
-Provides supervisory staff support in the division's contracts and grants unit. Provides staff with feedback, direction and guidance and updates on new or revised sponsored project information. Assists Administrative Services Officer III with planning organization needs by preparing plans, goals, objectives, and criteria for management process.
-Other duties as assigned.
Bachelor degree with a minimum of five years relevant experience.
If working in a clinical trial a medical/nursing degree may be required. Excellent communication skills both written and verbal and working knowledge of MS Office.
Knowledgeable in pre and post award grant management.
Ideal candidate would be seen as a resource for faculty and staff and is able to assist others on staff in identifying problem areas and suggesting solutions, as well as the ability to keep current on Institutional policies and all relevant Federal regulations.
Candidates must possess the following skills:
Attention to detail.
Ability to work within a team environment and maintain a favorable working relationship with a wide variety of professional groups and levels.
Excellent organizational and project management skills.
Must have excellent communication skills (written and verbal)
General computer skills include working with MS Word and MS Excel.
PeopleSoft experience is desirable but not required.
Ability to manage multiple projects simultaneously, prioritizing when needed, and assuring timely completion is essential.