As an Administrative Coordinator, you will support the Marketing team to achieve business objectives, performing a wide variety of functions. You will:
Juggle multiple projects simultaneously while maintaining unwavering attention to detail and keeping leadership informed of your progress
Ability to consistently perform at a high-intensity pace
Anticipate needs before they happen to eliminate any potential bottlenecks which may arise
Maintain high level of accuracy & precision in the output of work
Assimilate and synthesize information received from customers, co-workers and others, providing guidance as appropriate
Manage self and work with judgment, tact, emotional intelligence, and initiative
Collaborate with other administrative coordinators in the department
Assist leadership team with reports, agendas and meeting minutes; compose letters, e-mails and memos on routine matters
Create and edit presentations (PowerPoint and Visio)
Maintain office files, records, and filing systems as appropriate
Maintain and manage travel schedules for various directors, scheduling appointments and making travel arrangements as needed
Organize and manage all details related to arranging internal business meetings (locating space, creating agendas, etc.)
Determine proper course of action for incoming telephone calls and correspondence, directing to appropriate person or operational area
Assist and direct office guests in a prompt and courteous manner
Track required assignments to completion with regular updates during the process
Maintain strict confidentiality
Have a very positive attitude
Key Competencies
Administrative Services Knowledge: You understand methodologies and processes for coordinating and providing office administrative, clerical and support services, not specific to a particular business discipline
Implementation/Execution: You are good at organizing and managing multiple priorities and/or projects by using appropriate methodologies and tools
Communication: You actively listen to others to understand their perspective and ensure continuous understanding regardless of communication channel or audience
Problem Solving: You are a problem solver with the ability to encourage others in collaborative problem solving. You can be a broker and consultant regarding resources. You engage people in problem solving without taking over
Qualifications
Role Essentials
Strong Attention to detail; ability to manage many details related to calendaring/scheduling, follow-up requests, travel-related planning, etc. simultaneously with low rate of error.
Proficient in all Microsoft applications (Word, Excel, Access, PowerPoint, Outlook)
Analytical skills and an ability to work within various databases and spreadsheets; experienced and skilled in online research
Professional image -- ability to build strong working relationships with people, internally and externally
Emotional intelligence -- demonstrated ability to manage self around others and in difficult situations, remaining in control and professional at all times
Organized -- ability to balance multiple initiatives, prioritize workload, and successfully drive projects to completion
Forward-thinking – ability to be pro-active and expect the unexpected
Outgoing and energetic with a solid comfort level in a corporate environment
