Office Administrative Assistant / Receptionist Fox Head, Inc. -
Irvine, CA
MAJOR RESPONSIBILITIES INCLUDE: • Enthusiastic representative of the brand • Spokes model who can embody the spirit of the brand and who is relevant to our consumer • A “front of house” brand ambassador with a pleasurable/friendly disposition Office Administration (Assistant to Office Manager) – 50%: • Greet and announce visitors to employees • Pleasurable/friendly disposition a MUST • Perform administrative tasks as directed by Office Manager • Managing up to Office Manager concerning upkeep of building. Being pro-active in the approach to building maintenance is required. • Monthly reconciliation of Office Manager’s corporate credit card. • Assist callers with requested information or direct phone calls to appropriate people • Act as a resource to employees • General office duties • Back up shipping representative • Able to work on occasional weekends as needed Travel Coordination – 40%: • Domestic and International travel arrangements for airline, hotel, shuttle and car rental with attention to detail and price consciousness.
Meeting Coordination – 20%: • Set up/break down of all in house meetings • Catering requests for meetings as requested by office Manager • Assist with the after hour preparations for all Sales Meetings: dinners, entertainment etc.; arrange and organize meetings, conferences and work related functions for senior executive management meetings. QUALIFICATIONS: • Multitasking skills a must • Planning, analytical data and research skills preferred • Strong knowledge of various computer programs (Microsoft Office Suite, Adobe Acrobat) • Minimum 3-5 years administrative experience • Minimum 2 year experience in Corporate Travel accommodations • Must be able to communicate clearly and effectively with all departments • Fashion/Action Sports industry experience and account base knowledge preferred • Organizational skills, attention to detail skills, ability to demonstrate initiative and be pro-active, show discretion and confidentiality To apply, please click on the "Apply Now" link below, and be sure to let us know you found this job on Malakye!
Malakye.com - 12 months ago
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