SECRETARY (OFFICE AUTOMATION)
Department of the Air Force - Moody AFB, GA

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The mission of the United States Air Force is to fly, fight and win …in air, space and cyberspace.

To achieve that mission, the Air Force has a vision of Global Vigilance, Reach and Power. That vision orbits around three core competencies: Developing Airmen, Technology-to-Warfighting and Integrating Operations. Core competencies and distinctive capabilities are based on a shared commitment to three core values -- integrity first, service before self, and excellence in all we do.

IF APPLICABLE : Military service member's "Statement of Service" will be accepted up to 120 days prior to separation date IF a terminal leave form or DD214 cannot be provided. The "Statement of Service" must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters and must indicate when your terminal leave will begin, your rank, dates of active duty service, the Type of Discharge and Character of Service (i.e. honorable).

WHO MAY APPLY: Click here for more information. You MUST have one or more identified eligibilities in order to be considered. **Air Force is not responsible for erroneous eligibilities you list or fail to list**

Air Force Employee (Current, Permanent, Competitive Service, Career/Career-Conditional Employee)
    KEY REQUIREMENTS
  • U.S. Citizenship Required.
  • Travel and relocation expenses will not be paid.
  • Applicants must meet the OPM typing requirement of 40 words per minute.

DUTIES: Back to top
  • The primary purpose of this position is to serve as the principal office assistant performing various clerical and administrative duties in support of the organization, performing office automation support using multiple automated programs and software such as databases, spreadsheets, and graphics in support of the clerical and administrative work.

  • Prepares a wide variety of recurring and some nonrecurring correspondence, reports, and other documents and reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts.

  • Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives.

  • Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits. Maintains supervisor’s calendar, coordinates meeting arrangements, and schedules meetings and/or conferences. Performs other clerical and administrative work in support of the office/organization.

  • Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets.

ADDITIONAL INFORMATION:

Applicants must meet the OPM typing requirement of 40 words per minute. Supplemental data must indicate the ability to type at least 40 words per minute.

QUALIFICATIONS REQUIRED: Back to top SPECIALIZED EXPERIENCE : At least one (1) year of specialized experience at the next lower grade (GS-04) or equivalent. Specialized experience must include k nowledge of duties, priorities, commitments, policies, and program goals of the organization sufficient to perform non-routine assignments, such as independently noting and following-up on commitments made at meetings/conferences; advising others on preparing correspondence, requirements for various reports, and interpreting new instructions and procedures; or locating and summarizing information from files and documents that requires recognizing which information is or is not relevant to the problem at hand.

OR

To view qualifying educational requirements and/or combination of education and specialized experience click on the following link:

http://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=Group-Standards

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

  • Knowledge of extensive rules, procedures, or operations applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as preparing and editing documents, maintaining files/records, making and preparing travel arrangements, and locating and assembling information for various reports.
  • Knowledge of office functions to screen telephone calls and visitors, maintain supervisor's calendar, prepare and review correspondence, and perform other administrative work of the organization.
  • Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports.
  • Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.
  • Skill in typing; a qualified typist is required. Ability to locate, assemble, and compose information for routine reports, inquiries, and nontechnical correspondence.
  • Ability to communicate effectively, both orally and in writing. Ability to plan, organize work, and meet deadlines.
  • PART-TIME OR UNPAID EXPERIENCE : Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

    ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts to support your educational claims. Education must be accredited by an accrediting institution recognized by the U.S. Department of Education.

    FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

    ADDITIONAL CONDITIONS OF EMPLOYMENT :
    • None
    Your latest resume will be used to determine your qualifications.

    HOW YOU WILL BE EVALUATED: To determine if you are qualified for this position, your resume will be reviewed and compared to your responses to the assessment questionnaire. Applicants, who disqualify themselves, will not be evaluated further.

    BENEFITS: Back to top Benefits of Working for the Federal Government - Click here for an overview of the benefits currently offered to Federal employees.

    OTHER INFORMATION: Males born after 12-31-59 must be registered or exempt from Selective Service. For additional information, click here .

    90-Day Register: This announcement may result in a 90-day register that may be used to fill like vacancies for 90 days after the closing date. Applicants may be referred for consideration as vacancies occur.

    Direct Deposit : All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.

    HOW TO APPLY: Back to top To apply for this position, you must provide a complete Application Package which includes:

    1. Your Résumé
    2. A complete Occupational Questionnaire
    3. Additional Required Documents (see Required Documents section below)

    The complete Application Package must be submitted by 11:59 PM (EST) on Friday, March 15, 2013

    To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

    To fax supporting documents you are unable to upload, click here for the required cover page. This Vacancy ID is 855694. Fax your documents to 1-478-757-3144 .

    If you cannot apply online:

    1. Click the following link to view and print the questionnaire View Occupational Questionnaire

    2. OPM Form 1203-FX must be provided to show your responses to the occupational questionnaire. The numbering sequence on the OPM Form 1203-FX will not match the Occupational Questionnaire. Section 25 of the Occupational Questionnaire restarts with number one, so when entering your responses please continue regardless of number sequence. This issue has been identified and will be resolved as soon as possible. Applicants are responsible for ensuring their responses are transferred accurately. Click here for the OPM Form 1203-FX., and
    3. Fax all required documents to 1-478-757-3144 . Your OPM Form 1203-FX will be the cover page for your fax transmission.

    PLEASE NOTE: It is the applicant’s responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is received, accurate and submitted by the closing date. You may verify your documents have been processed with your application package successfully by clicking here . Uploaded documents may take up to one hour to clear the virus scan. Faxed documents take 2-3 business days to process.

    Human Resources WILL NOT modify or change any answers submitted by an applicant.

    REQUIRED DOCUMENTS: The following documents are required and must be provided by the closing date of the announcement. · Online Application (Questionnaire)
    · Resume - If you submit a resume with inappropriate material e.g. photos, you will not be considered for this vacancy. Your resume may be submitted in any format. For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). Resumes that do not contain this information will be marked as insufficient and applicants may not receive consideration for this position.

    If selected, you will be required to submit the following documents to substantiate your eligibility and/or qualifications. A list of required documents for all eligibilities may be located here :
    · Eligibility Documentation, SF50, DD214, Proof of Disability, Certification of Job Readiness, etc.
    · Transcripts, if qualifying based on education or positive education series

    If you are faxing any documents, click here for the official cover sheet to print. The fax number is 478-757-3144

    Ensure all submitted documents contain your full name, address, phone number and last four digits of your social security number.

    AGENCY CONTACT INFO: AFPC RSC
    Phone: (800)525-0102
    TDD: 800-382-0893
    Email: CALL_ONLY_DO_NOT_EMAIL_@1800.525.0102.ORG
    Agency Information:
    Air Force Personnel Center
    22 FSS/FSMC
    23 Flying Tiger Way
    MOODY AFB , GA
    31699-1518

    Department of the Air Force - 23 months ago - save job
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    The mission of the United States Air Force is to fly, fight and win...in air, space and cyberspace. To achieve that mission, the Air Force...