With general supervision, this role processes accounts payable transactions including but not limited to invoices, purchase orders, vendor maintenance, credit memos and stop payments in a manner than ensures timely and accurate payments and records and also is responsible for related activities.
The following responsibilities are general duties that a particular employee in this position may or may not be required to perform. The actual duties required of this position will vary. As noted below, the list is not exhaustive of all duties that the position holder may be required to perform.
Maintains purchase order logs or systems and coordinates the process to obtain approval for purchase orders.
Processes invoices by reviewing invoices, verifying coding, approvals and amounts to ensure consistency with the purchase order; enters properly approved invoices into the system.
Resolves billing problems or errors by reconciling invoice discrepancies with vendors and coordinating vendor payment inquiries with the corporate office. Maintains good relations with the vendors.
Reconciles invoice activity with division records to confirm that the quantity of goods and services invoiced are accurate. Follows up with vendors and/or division personnel as appropriate to resolve discrepancies following standard operating procedures. Escalates issues to management where necessary.
Assists the controller in calculating the accounts payable accrual.
On a very regular basis, reviews and reconciles procurement card transactions to approved invoices. Processes in accordance with standard operating procedures. Follows up with the card holder and or the General Manager to resolve discrepancies.
May provide clerical, administrative and operational support by performing other functions including but not limited to accounting support, operations, customer service and receptionist duties.
Performs other job-related duties as assigned.
Interested candidates should submit resumes and salary requirements by July 13, 2012 by clicking "Apply Now". Please reference Job Title and Job #.
EXPERIENCE, EDUCATION, CERTIFICATION:
Equivalent of high school diploma or G.E.D. certification.
Eighteen months related experience that includes data entry and reconciliation of records.
A thorough knowledge and understanding of accounts payable transactions and processes.
OTHER KNOWLEDGE, SKILLS, ABILITIES:
Have MS Excel skills at an intermediate level.
Demonstrated ability to follow standard operating procedures and instructions to complete tasks in a timely and accurate manner.
The ability to effectively interact and communicate with division managers, co-workers and vendors in a professional manner.
Must be able to demonstrate initiative to thoughtfully research and follow up on non-standard situations to ensure compliance with company policies and procedures.
Good math aptitude and the ability to work accurately with numbers are essential.
REPRESENTATIVE MACHINES, TOOLS, EQUIPMENT AND SOFTWARE USED:
The following machines, tools, equipment and/or software are commonly, but not always, associated with the performance of this position. Actual machines, tools, equipment and/or software used will vary.
Office equipment including, but not limited to, computer, phone, fax, calculator and copier.
MS Office including Word and Excel.
Company information systems applications including Infinium, Lawson, and ePro.
ENVIRONMENTAL/ATMOSPHERIC WORKING CONDITIONS:
The following environmental/atmospheric working conditions are commonly, but not always, associated with the performance of this position. The actual working conditions will vary.
This role generally operates in an office environment in which limited exposure to hazardous working conditions exists. Physical requirements include the ability to operate office equipment, sit for long periods of time throughout the day and the ability to work in a fast paced environment and multi-task. Overtime hours may be required.
Republic Services is a dynamic company that offers a competitive salary and benefits package including major medical coverage, supplemental insurance programs, retirement benefits, and paid vacation and holidays.
Republic Services promotes a drug-free and alcohol-free workplace and conducts pre-employment drug testing.
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