University of Washington - Seattle, WA

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The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

The University of Washington's Division of General Internal Medicine(GIM) is considered to be among the top five of its kind in the nation. General Internal Medicine, established in 1985, has rapidly grown to be the largest Division in the UW Department of Medicine, with approximately 200 faculty members. The Division has been an integral part of the research mission of the University, which ranks third in the nation for total research funding. The breadth and diversity of our Division is apparent and our faculty are united by their dedication to our basic missions of patient care, teaching and research. The Division conducts its activities at the UW Medical Center (UWMC), Harborview Medical Center (HMC), and the VA Puget Sound Health Care System (VAPSHCS), with research sites located at multiple sites across Seattle.

GIM is the largest division in the Department of Medicine with over 30 research faculty, 125 current grants and a yearly budget of $43 million. Faculty and staff are spread between 10 or more sites, with the main research sites being located at UWMC, HMC, Pat Steel, Metropolitan Park, the University District, International District and Fremont, with 150 staff being spread amongst these sites.

The Division's Clinical Practice at UWMC and HMC generates gross billings of $9.5 million annually derived from 2 outpatient clinics including the General Internal Medicine Center and Women's Health Care Center at UWMC-Roosevelt, 2 hospitalist/consult services, and coverage for multiple months of inpatient ward attending services. The Division's Clinical Practice also includes an additional five outpatient clinics at HMC, hospitalist/consult services at HMC, and the Emergency Room at HMC, and coverage for months of inpatient ward attending services at HMC for which the Division receives several million dollars of direct faculty salary support from the medical center. Approximately 125 faculty participate in the Division's clinical activities at these two sites.

General Internal Medicine has an outstanding opportunity for a part - full time (50% - 100% FTE) Information Specialist 2 position.

As part of an interdisciplinary team, the successful candidate will be responsible for pre and post-award technical budget and fiscal analysis, evaluation, interpretation and reporting using complex sponsor, university and departmental policies, procedures and rules. This individual will apply Generally Accepted Accounting Principles (GAAP) and OFM regulations to perform such functions as design, develop, evaluate and interpret financial information systems and budget/fiscal policies; prepare/analyze fiscal and narrative reports. These duties include working with several research faculty in the development and preparation of administrative/budget components for grant and contract proposal submissions and progress reports; and post-award fiscal interpretation, analysis and transaction processing for NIH, foundation, and industry sponsored programs.

Under general direction, the Information Specialist II will provide administrative support to research faculty (Physician/Scientists) including grant preparation, preparation of educational materials, maintaining academic documentation, organizing events and coordinating special projects.

Specific Responsibilities

Assist principal investigators and budget staff with preparing grants and renewals for submission, which includes:

Creating a timeline for flow of work based on UW internal guidelines and sponsor deadlines. Work with group to keep progress moving forward.

Contacting subcontract sites and consultants requesting data and reviewing documentation for accuracy and completeness. Work with individuals if changes and corrections are needed.

With guidance from principal investigator and budget staff complete forms and grant packets for upload into SAGE and sponsor websites.

Prepare eGC1 for routing in SAGE.

Review grant documents; ensuring they meet sponsor guidelines for page layout, font and length. Minor editing as needed.

Provide complex scientific manuscript editing to assist principal investigators, including:

Create and edit figures for grant applications and manuscripts, typically using Microsoft Visio and Adobe Photoshop.

Prepare manuscripts and figures for submission to peer-reviewed journals, a process that requires complying with complex guidelines unique to each journal.

Perform developmental and copy editing of grant documents (usually research plans) and manuscripts for peer-reviewed publication.

Review galley proofs of articles accepted for publication.

Create and edit PowerPoint presentations.

Maintain and update faculty CVs, augmented CVs, NIH biosketches and other support:

Write and edit letters of support and other correspondence for research faculty.

Assist in gathering Just-In-Time (JIT) documents for potential grant awards. This includes; gathering current other support, proof of human subjects training and significant financial interest statements from subcontractors and consultants.

Train research faculty and staff in the use of EndNote software.

As time allows, this position also support research faculty in the following activities:

Perform literature searches.

Fulfill faculty requests for journal articles, sometimes by downloading articles available online through UW subscriptions, other times by using the Interlibrary Loan Service of UW Libraries.

Manage daily operations of the GIM research office at the Pat Steel building:

Order supplies for faculty and staff.

Retrieve and distribute mail from the PS mailroom and distribute it to faculty and staff mailboxes.

Monitor fax machine. Retrieve, sort, and distribute faxes.

Perform an annual surplus of furniture and equipment that accumulate and work with GIM Division staff to surplus as needed.

As a UW employee, you will enjoy generous benefits and work/life programs.

For detailed information on Benefits for this position, click here.

Bachelor of Arts' Degree in Communications, English, Journalism, or related field, AND two years of writing/editing experience. Additional full-time writing/editing experience may substitute, year-for-year, for educational requirements.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

An advanced degree for editing complex scientific manuscripts; experience editing scientific literature.

Proficiency in Photoshop, InDesign, Visio, EndNote, Excel, PowerPoint and other commonly used applications.

Condition of Employment:
A satisfactory outcome from a criminal background verification may be required prior to hire.

Application Process:
Part of the application process for this position includes the Employment Eligibility Assessment to obtain additional information that will be used in the evaluation process. If you haven’t already taken this assessment, it will appear on your screen for you to complete as soon as you select "Apply to this Position" on this job announcement. Once you begin the assessment, it must be completed at that time. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until the assessment is complete.

The University of Washington is a leader in environmental stewardship & sustainability , and committed to becoming climate neutral.

The University of Washington is an equal opportunity, affirmative action employer.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or .

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