Project Assistant, I-AM Consortium
Des Moines Area Community College - Ankeny, IA

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Provide administrative support of considerable difficulty, diversity, scope, depth and confidentiality for the I-AM Consortium staff, as well as consortium partners. Function as an office manager.

Essential Functions:
Provide administrative support: prepare personnel and payroll documents; monitor leave usage and resolve issues; assist with budget and monitor accounts and contracts; monitor contracts and external invoices to DMACC customers; handle financial records; prepare and process work orders, purchase orders etc.; manage and maintain inventory of office supplies and equipment; process mail and other deliveries; maintain a Sharepoint site.

Perform a variety of office functions which may include, but not limited to: screen office visitors and calls and respond to inquiries; maintain appointment schedules; process and provide information to staff, consortium members, other partners and general public; organize and maintain departmental and operational files, often of a complex, confidential, or sensitive nature; maintain records and procedures.

Prepare, update, and proof correspondence, reports, statistical documents, and other types of written communication.

Coordinate scheduling and make arrangements for meetings, facilities, and/or events.

Perform other duties as assigned.

Required Qualifications:
High school graduate or equivalent.

Two years of clerical or general office experience. (Postsecondary education in any field may substitute for the required experience. Fifteen semester hours are equivalent to 6 months of experience.)

Strong verbal and written communication skills. Demonstrated ability to plan, organize and manage time. Demonstrated ability to establish and maintain a professional working relationship with a wide variety of individuals coming from diverse backgrounds. Knowledge of current software applications.

Desirable Qualifications:
Experience in an educational institution. Postsecondary education. Experience with SharePoint. Strong competencies in Microsoft Excel and Access.

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