Provide administrative support of considerable difficulty, diversity, scope, depth and confidentiality for the I-AM Consortium staff, as well as consortium partners. Function as an office manager.
Provide administrative support: prepare personnel and payroll documents; monitor leave usage and resolve issues; assist with budget and monitor accounts and contracts; monitor contracts and external invoices to DMACC customers; handle financial records; prepare and process work orders, purchase orders etc.; manage and maintain inventory of office supplies and equipment; process mail and other deliveries; maintain a Sharepoint site.
Perform a variety of office functions which may include, but not limited to: screen office visitors and calls and respond to inquiries; maintain appointment schedules; process and provide information to staff, consortium members, other partners and general public; organize and maintain departmental and operational files, often of a complex, confidential, or sensitive nature; maintain records and procedures.
Prepare, update, and proof correspondence, reports, statistical documents, and other types of written communication.
Coordinate scheduling and make arrangements for meetings, facilities, and/or events.
Perform other duties as assigned.
High school graduate or equivalent.
Two years of clerical or general office experience. (Postsecondary education in any field may substitute for the required experience. Fifteen semester hours are equivalent to 6 months of experience.)
Strong verbal and written communication skills. Demonstrated ability to plan, organize and manage time. Demonstrated ability to establish and maintain a professional working relationship with a wide variety of individuals coming from diverse backgrounds. Knowledge of current software applications.
Experience in an educational institution. Postsecondary education. Experience with SharePoint. Strong competencies in Microsoft Excel and Access.
Des Moines Area Community College - 15 months ago