Business and Administrative Services Manager
Peralta Community College District - Oakland, CA

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Special Instructions to Applicants

1. Required documents will include:

· Current resume of experience, formal education/training and qualifications.
· Copies of supporting credentials, if applicable.
· Copies of transcripts from fully accredited college or university institutions.

(Copies of diplomas will not substitute for transcripts.)
(Finalists will be required to submit official transcripts from fully accredited college or university institutions prior to the final interview.)

Transcripts must include degree awarded and confer date. Transcripts without this information and online applications without transcripts will be disqualified.

Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S. granted degrees) by the application deadline date.

2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendations, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS
3. Travel expenses for the interview and selection process will be borne by the candidates.

Appointment to the position is conditional upon the approval of the Chancellor.

Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:

Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.

Fingerprinting Requirement:

As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.

Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:

1) A citizen or national of the United States;
2) An alien lawfully admitted for permanent residence in the United States; or
3) An alien authorized by the Immigration and Naturalization Services to work in the United States.

All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.

District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.

Agency Shop Requirement: This position is covered by a Collective Bargaining Agreement, which includes an agency shop provision. This provision requires that, as a condition of employment, a new employee must either become a member of the union or pay a service fee to the union.

Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.

We are a collaborative community of colleges.

· Together, we provide educational leadership for the East Bay, delivering programs and services that sustainably enhance the region’s human, economic, environmental, and social development.

· We empower our students to achieve their highest aspirations. We develop leaders who create opportunities and transform lives.

· Together with our partners, we provide our diverse students and communities with equitable access to the educational resources, experiences, and life-long opportunities to meet and exceed their goals.

The Peralta Community College District is an Equal Opportunity Employer.

In conformance with the Fair Employment and Housing Act and the Americans with Disabilities Act, requests for Reasonable Accommodations may be made to the Office of Human Resources by calling (510) 466-7283.

The Peralta Community College District reserves the right to close or not fill any advertised position.

Job Title
Business and Administrative Services Manager

Salary Range: $90,000 - $110,000/yr. Salary placement is commensurate with education and experience.

Benefits Information

The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. The value of the employer contribution towards your benefits may increase your total compensation by as much as 47%. Benefit-eligible employees have access to coverage for themselves and eligible dependents:

• Medical, dental, vision, prescription drug insurance coverage*
• Life insurance of 150% of your income up to $100,000.
• Long-term disability coverage.
• Employee Assistance Program.

In addition to your own contribution, Peralta also contributes 11.416% of your salary to the California Public Employees Retirement System (CalPERS). Retirement eligibility begins as early as age 50. After 10 years of creditable service, medical benefits in retirement are extended until age 65.

Other voluntary benefits include:

• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)
• Pre-tax commuting expenses (under IRS code 132)
• Tax-deferred plan participation in the 403(b) and 457 plans
• Credit union membership
• Prepaid legal plan participation
• Additional Life Insurance for yourself, spouse or children

* Kaiser and United Health Care Dental are fully paid by the District. Other plans require employee contribution. Subject to change.

Position Type

President's Office (601)

Job Description Summary
Under the general direction of the College President, the Business and Administrative Services Manager serves as the Chief Financial Officer and Business Manager for the College.

Duties & Responsibilities
• In consultation with the President and other administrators, prepares the annual budget for the College and establishes control programs and systems to assure compliance with allocations. Prepares revisions to the budget as required.

• Develops and provides periodic budget reports and financial projections to management staff.

• Formulates campus business policies ensuring compliance with applicable statutes, regulations, internal accounting, purchasing, payroll and fiscal reporting policies and procedures.

• Develops, manages and evaluates financial policies, procedures and plans regarding the College financial aid program.

• Consults with the Director of Physical Plant and other appropriate officials regarding the overall maintenance and operation functions of the college’s physical plant and property including leased facilities, to assure optimum availability and utility of facilities.

• Plans, organizes, assigns and reviews work of the department and directs fiscal and general business activities, including custodial services, time sheets, requisitions, duplicating services, telephone and switchboard operations, cash collection and disbursement of funds.

• Consistent with District policies, procedures and union agreements, establishes and supervises activities related to records maintenance, selection, evaluation, discipline and grievance processing for classified personnel.

• Provides direction and support services for facilities planning, including expansion, design and modification of existing facilities and construction of new facilities.

• Develops, manages and evaluates procedures and plans regarding community and campus groups use of college facilities.

• Coordinates audits of campus and student activities, maintains financial accounts for Associate Students and acts as liaison between the College and the Bookstore.

• Provides institutional support for health and safety programs and committees and acts as chair of College health and safety committees.

• Serves as primary resource person for College management regarding grant agreements and other external financial and service relationships.

• Acts as liaison between the College and District Administrative and Financial Services Offices and assists in the development of District policy and regulations.

• Maintains campus equipment inventory control records in coordination with District records and procedures.

• Serves on the President’s Executive Council and college governance committees; participates in the development of policies and goals.

• Performs other duties as assigned by the President.

Minimum Qualifications
1. A Bachelor’s Degree from an accredited college or university in business, accounting or a related field AND three (3) years of experience in business administration, including accounting, purchasing, budget planning and management.

2 Knowledge and proficiency in the operation and use of personal computers utilizing various software applications (i.e., word processing, spreadsheet and database management software) including the Internet.

3 Understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, cultural and disability and ethnic backgrounds of community college students.

Desirable Qualifications
• A Master’s Degree from an accredited college or university in business, accounting or a related field.

• Knowledge of public finance and business administration.

• Evidence of the ability to work effectively as a team member with top-level management.

• Evidence of successful working relationship with managers, faculty, staff and students and members of the community.

• Experience in, knowledge of, or the ability to understand the following:

• The relationship and interaction of a community college and various community special interest groups.

• The technicalities of budgeting and the relationship of finance to the District operation in a multi-campus district.

• The Education Code and other State, Federal and local regulations as they apply to the management of a college and its special programs.

• California Community College System, including the system’s financial accounting requirements.

Environmental Demands
Occasional work performed alone. Constant work around and with other people.

Other Requirements

The position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. Also, the position requires grasping, repetitive hand movement and fine coordination in keeping records and preparing reports using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work related documents and acute hearing is required when providing phone and personal service.


Ability to work and cooperate with faculty, students, managers, the public and employees at all levels in order to exchange ideas, information and opinions.
This position description has been prepared to assist in defining job responsibilities, physical demands, working conditions and skills as needed. It is not intended to serve as a complete list of job duties, responsibilities and/or essential functions.

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